PA to CEO & CIO/Office Assistant (6 month FTC)

In detail

The Goodstuff PA & Office Assistant is a pivotal role at the agency. As a junior PA to two members of the C-suite, they will be organised and proactive, doing all they can to ensure their working lives run as smoothly as possible.

The PA & Office Assistant is expected to develop strong Goodstuffer relationships in order to support the smooth and seamless running of the agency. They will be based in the agency full time and will report into the agency EA.

The right candidate will have enthusiasm and emotional intelligence in abundance as well as the ability to thrive in a fast paced and exciting agency environment. They are able to remain calm under pressure, are always willing to lend a helping hand and enjoy building relationships with those around them. If you’re an inventive problem solver with an eagerness to learn then we’d love to hear from you.

Responsibilities include:

• Full diary management including arranging client and internal meetings
• Providing daily schedules a day in advance for the CEO with full itinerary for the next day
• Timely completion of expenses and timesheets on behalf of the CEO and CIO
• Acting as the point of contact for Goodstuffers, clients, media owners and other external partners
• Undertake research on new clients and provide the information to the CEO in prep for meetings
• Travel booking where required
• Answering general Goodstuff comms, including main switchboard, general enquiries mailbox
• Ensuring that the office area is immaculate at all times
• Setting up refreshments for agency events, training and Board meetings, ensuring high quality provisions and presentation of refreshments
• Ensuring music is playing from 9am each morning and throughout the day
• Ensuring external maintenance supplies for agency coffee machines are available
• Being a source of information for the agency (from how to connect to screens in meetings rooms to logging office issues)
• Full admin support to the agency EA
• Ad hoc office project support

The requirements

• Previous experience working within an office (ideally agency) environment
• Ability to meaningful build relationships
• Ability to multi-task and work at pace
• Goes above and beyond in their work
• Good communication skills (written & verbal)
• Demonstration of emotional intelligence
• Proactive can-do attitude
• Organised with good attention to detail
• Ability to think around problems and get to inventive solutions
• A desire to learn and develop in this role

Made of different stuff

Goodstuffers are a group of individuals made of different stuff. Collectively we shine in support of our mission: to be the World’s most inventive media agency. Our invention is born out of divergent thinking in an inclusive environment which comes together to create something truly original and good. Truly Goodstuff.

To support this, we have an Equal Opportunities Policy; except we call ours the Do the Right Thing Policy. It’s simple. We believe in fairness. That means, first and foremost, we recruit on merit and ability. We treat each other, fairly, with dignity and respect – we give a shit. We create an inclusive environment in which everyone belongs. When we recruit, promote, train, or reward we do that on the basis of aptitude and ability. We help and encourage everyone at Goodstuff to realise their full potential.

Any form of discrimination or harassment, less favourable treatment, or victimisation based on age, disability, gender reassignment, marriage and civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation will not be tolerated.