PA to C-Suite

PA to C-Suite - temporary

West End, London

£28-£30/hour

I am recruiting for a top EA to support the CEO, as well as CFO and Partners of a boutique asset management firm, who are based in Mayfair but with global offices. They are looking for a superstar EA who can join them for the next 3 months, with a likelihood to be extended.

They need someone who has an incredible attention to detail, confident booking multi-stop international trips with full itineraries and is able to work proactively with discretion. They're a multi-cultural company, so need someone with excellent communication skills.

They offer hybrid working (4 days in office), hours are 9am-5.30pm and rate is £28-£30/hour, depending on experience. They're also a small team in London and need assistance with overseeing an office relocation.

What you’ll do:

• Actively support the CEO and Partners in their day-to-day activities with diary management and responsive provision of documents and reports. Manage the CEO’s diary to ensure that it is up to date at all times.
• Email management and screen phone calls.
• Ensure all enquiries received are directed in a timely manner.
• Manage travel arrangements worldwide including preparation of itineraries. Organise efficient and cost-effective travel solutions to for staff globally to include flights, trains and accommodation.
• Manage expense claims (Company uses SAP CONCUR).
• Prepare reports, meeting minutes and correspondence as required.
• Event organisation e.g. internal meetings, dinners, etc.
• Devise and maintain office systems, including meeting room bookings.
• Coordinate reports and other documentation for Partners.
• Support the finance team by undertaking AP & AR tasks.

Who you are:

• Minimum 5+ years' experience working in a similar EA role at C-Suite, ideally with international scope. Aviation industry experience is desirable, but not essential.
• High level of competence in travel management, booking complete itineraries in all regions.
• Highly proficient in the use of all MS Office family products, especially PowerPoint and MS Project.
• Excellent interpersonal and communication skills both written and oral with a positive, problem-solving approach to daily tasks.
• Possesses the ability to effectively communicate with individuals and groups across multiple geographies with cultural awareness and respect for others.
• Comfortable and proficient in organising own time effectively.
• Must possess a high level of integrity, trustworthiness and tact with a proven ability to maintain confidentiality and exercise discretion.
• Flexible within the role and willing to undertake other tasks as required.
• A highly professional presence with excellent communication skills.

REF: JC84025

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