PA/Senior Administration and Resource Officer

NHS; Cardiff; Hybrid; GBP 60,000 - 80,000; Full time

Job description

PA/Senior Administration and Resource Officer

Public Health Wales

This job is now closed

Job summary

The Wider Teams and Programmes of the Health Protection Team is pleased to be offering an exciting opportunity for an individual to join our team based at Capital Quarter 2, Cardiff. A blended approach to working, from home and the office is still currently being offered. We are looking for a highly motivated and reliable Personal Assistant/Senior Administration Officer.

The post holder will work as part of the wider administrative team to deliver key functions, which includes providing substantive support to a range of stakeholders (both internal and external). The wider administration team supports various established programmes within the Health Protection Division and the post holder will provide support to a designated programme(s), although ad-hoc cross-cover to other functions may be required at times.

This postholder will work within the Vaccine Preventable Disease Programme (VPDP), providing PA support to the Head of VPDP/Deputy Director of Health Protection.

Main duties of the job

To be considered for this role you will have proven experience of providing PA support or equivalent and be able to demonstrate attention to detail and be competent in diary management and in taking minutes, which is a key part of the role. You will also have excellent personal and interpersonal skills (both verbal and written) and be able to engage with stakeholders at all levels across Wales. You will have the ability to efficiently manage time and competing priorities and report, address and escalate issues in a timely and effective manner.

We are looking for an individual with good communication skills, with an ability to work flexibly and respond to changing work priorities in a fast paced environment. Excellent IT skills, including the use of Microsoft Word, PowerPoint, Excel, e-mail systems, and other internal databases and reporting systems is essential.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

Job responsibilities

You will be working closely with external stakeholders and must possess excellent communication and organisational skills. The office base is to be agreed upon successful appointment with the expectation of hybrid working.

Person Specification

Qualifications

• RSA III/NVQ Level 3 or equivalent level of experience
• High level of written and spoken English and numeracy
• Advanced ECDL

Experience

• Demonstrable experience in administrative role
• Experience of working with financial systems/purchasing of goods or equipment
• Experience of dealing with confidential and sensitive data and storage of records
• Experience of transcribing and minute taking
• Working experience of Microsoft Office Suite
• Working in an NHS Environment

Skills

• Ability to work on own initiative and manage own workload
• Good communication and organisational skills
• Thorough understanding of office procedures and confidential data

Personal Attributes

• Ability to work to deadlines and under pressure
• Ability to work on own initiative
• Continuing Professional Development

Other

• Willingness and ability to travel between sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.