PA & Office Manager

Job Responsibilities

Here at Virtual1, our mission is to be the obvious choice for business connectivity in the UK. We do this as a team by creating world-class, cutting-edge infrastructure. At the heart of Virtual1 are our people, who we consider family. We acknowledge our success is driven by our people, and continually strive to be the best company to work for.

We are looking for an enthusiastic PA & Office Manager to join our growing business.

What you'll be responsible for:

• Extensive diary management of CEO and direct report diaries
• Arranging partner, team and new business meetings
• Composing of correspondence and presentations
• Keeping up to date knowledge of the management team’s day-to-day status and whereabouts
• Expenses processing
• Coordinating and organising monthly company updates
• Board pack – accurate minute taking and assistance with coordination and collation of the presentation
• Coordinating company events, team/social events and away days
• Stock and order management for fruit, breakfast items, and basic fridge items; milk and butter to a budget of £15 per person per month

Office Management

• Sorting and distributing post
• First point of contact for any visitors
• Answering and screening phone calls
• Ensuring reception, meeting rooms and kitchen areas are kept tidy
• Acting as Health and Safety Advisor and First Aid Officer
• Ordering of all stationary
• Minimise office related costs such as cleaning, installation and removals, general supplies through value for money comparisons, reviewing supplier contracts, insurance, licenses etc and final approval of irregular costs by CEO/CFO
• Investigate, report and rectify faults on all office equipment
• Taking ownership of building passes and distribution to new starters
• Update the seating plan as approved by either CEO/CFO/Head of HR
• Order and facilitate installation of furniture and equipment as directed by CEO/CFO/Head of HR
• Work with building management to keep our office space in good working order

Other Duties

• Providing assistance to the senior leadership team as required

Skills Required

• Previous experience as a Personal Assistant
• Strong interpersonal skills
• Exceptional organisational skills and attention to detail
• Diary management
• Experience using Excel and other Microsoft software
• Confident working with all levels within the organisation