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PA and Office Manager to £60,000

NEW MEDIA CONCEPT SP. z o.o.

City Of London

On-site

GBP 30,000 - 50,000

2 days ago

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An established industry player is seeking a proactive Personal Assistant and Office Manager to support the CEO and COO in a vibrant office environment. This pivotal role involves managing complex schedules, coordinating travel arrangements, and ensuring smooth office operations. The ideal candidate will thrive in a dynamic SME setting, showcasing strong multitasking skills and a commitment to excellence. You'll play a key role in enhancing office efficiency and fostering professional relationships with stakeholders. If you are organized, competent, and ready to take ownership of vital administrative functions, this opportunity is perfect for you.

Solid experience supporting senior executives in a client-driven environment.
Proactive and organized with strong multitasking abilities.

Provide high-level administrative support to CEO and COO.
Manage complex calendars and schedule multi-party meetings.
Organize and coordinate company events and team-building activities.

Administrative Support

Office Management

Multitasking

Client Liaison

Event Management

Relevant Experience in Office Management

CRM Software

Fully office based role (Every other Monday work at home)

Hours: 08.30- 17.30/ 09.00-18.00

Our client, a boutique client services firm with a friendly and sociable team based at their West End office, is looking for an established Personal Assistant and Office Manager to support the CEO and COO, whilst taking ownership of key administrative functions across the business. This is a pivotal role in ensuring smooth office operations, while directly assisting the Executives to manage their time, projects and business relationships effectively.

The ideal candidate will have solid experience of supporting senior Executives, ideally in a SME client driven business environment, and can demonstrate broad experience across a wide range of duties within their previous roles such as office management, marketing and event management. This role would suit someone who thrives working in an SME and who is proactive, organised, competent in multitasking and brings a strong work ethic.

Provide high level administrative support to the COO and CEO, managing complex calendars, scheduling multi-party meetings etc.
Prepare detailed itineraries for international and domestic travel including flights, accommodation and transportation.
Draft, proofread and edit reports, presentations and correspondence for internal/external stakeholders.
Liaison with key clients, stakeholders, and business partners representing the CEO and COO in a professional and approachable manner.
Establish, implement and refine office procedures, processes and workflows for optimum efficiency.
Manage inventory and office supplies ensuring the office is stocked with necessary materials and equipment.
Liaise with building management and external vendors for facilities management.
Take ownership of organising and coordinating company events, offsites and team building activities.
Reconciliation of expenses for Executives.
CRM updating and management.

We will be shortlisting candidates based on recent and relevant transferable experience.

Salary will be based on experience.

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