Operations Support Coordinator - 12M FTC

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Operations Support Coordinator - 12M FTC, Glasgow

Client:

BRE

Location:

Glasgow, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

Job Views:

4

Posted:

26.03.2025

Expiry Date:

10.05.2025

Job Description:

BRE contributes to a thriving and sustainable world by developing science-led solutions to built environment challenges. Our vision is to be the world-leading innovation, science, and data hub for the built environment. We’re ambitious in terms of quality and global scope. We want governments and commercial markets to recognise us and demand our services, products and solutions. We want to be world-class, innovative, science-led and provide solutions.

Make your mark at BRE!

As the Operations Support Coordinator you will provide support to the Team Leaders, administrators, fellow co-ordinators and the BPS Operations manager in driving operational customer service delivery to ensure an excellent customer journey.

You will provide key business support and administration of the operational functions within the BPS division, including Quality Assurance, certification, training, licensing and membership, communications and where appropriate prioritise and allocate tasks to other team members.

*The position will be a hybrid of remote (home) and in office work (based at our BRE Science Park in Watford). Minimum requirement 2 days a week at BRE Science Park and when required.*

Your role at BRE

Within this busy and varied role, you will triage our customer and colleague queries, answering them when you can and passing onto the appropriate person or team when you can’t. The support that you will provide to other teams within the business, including technical auditors and consultants, will enable them to conduct their work efficiently and effectively. You will process various types of applications from our scheme-member customers, supporting them through the process and ensuring our accredited procedures are adhered to.

• Processing and coordinating the Quality Assurance (QA) audit submissions and certifications for a number of our certification schemes, including BREEAM In-Use, BREEAM New Construction and BREEAM Refurbishment. Doing so in accordance with our operational procedures.
• Carrying out Administrative QA audit checks and certificate generation of assessments.
• Processing and coordinating the BREEAM In-Use cost proposals and invoicing schedules – ensuring that all records regarding proposals and invoices are accurate and kept up to date.
• Investigating and resolving invoicing issues and queries from customers and monitoring outstanding debts from our assessors and clients.
• Manning and coordinating our customer Live Chat – first line contact and fielding Live Chat queries to relevant BREEAM departments and agents and answering and assisting with general Live Chat queries.
• Maintaining accurate records of data within the BREEAM systems, databases and websites (assessment evidence and report submissions, contracts, email correspondence).
• Liaising with customers daily (email, telephone and Live Chat) – responding to queries relating to licensing, registrations, cost proposals, the status of QA, certifications, feedback date requests, fees, online systems and websites whilst maintaining good customer relationships and providing excellent customer service.
• Assist in keeping internal procedures, guidance documents and FAQs up to date, and to adhere to our accreditation standards and operations procedures.

Your profile

We are looking for an enthusiastic, friendly, hard-working individual, who can remain calm under pressure. You will need to be a fast learner, with a positive attitude towards using new systems and work methods and play a key part in delivering our financial and service commitments. In return we’ll give you plenty of support as you develop an understanding of our business and tools, with a team of friendly and capable colleagues always on hand to assist if and when you need them.

• Attention to detail is a critical requirement.
• Quick learner with a ‘Can do’ attitude.
• Self-motivated and independent, with the ability to work without supervision and with little guidance.
• Ability to manage and organise a busy workload.
• Good understanding of administration.
• A professional and courteous customer liaison.
• Ability to follow standard procedures.
• Analytical and problem solver.
• A team player.

We offer a competitive salary (reviewed annually) as well as a wide range of financial, wellbeing and career development benefits.

• 25 days annual leave.
• Pension scheme with 5% matching employer contribution, Life assurance (4x basic salary) and an enhanced maternity package.
• Healthpartners – cash back on a wide range of health and wellbeing costs including prescriptions, physiotherapy, dental care and more.
• Onsite restaurant, onsite nursery and free onsite parking including free EV charging points.
• Learning and development opportunities, including free access to our BRE Academy and online courses, and professional membership reimbursement.

Your application

We review applications as they are received, so please apply at your earliest convenience to avoid disappointment.

We’re building a diverse and talented team at BRE. We know that different perspectives, experiences and skills will help us be more innovative in delivering effective solutions for our customers.