Operations Support Assistant (FTC)

Operations Support Assistant 9-month Fixed Term Contract Glasgow

Position: Operations Support Assistant (Maternity Cover)
Contract: 9 Months Fixed Term
Location: Glasgow
Organisation: Professional Services

About Us:
We are a leading professional services organisation based in Glasgow, committed to delivering high-quality services to our clients. We are seeking a dedicated and detail-oriented individual to join our team on a 9-month fixed term contract to cover maternity leave.

Core Responsibilities:

1. Document Production: Create high-quality documents including letters, reports, proposals, slide decks, file notes, and mail merges using all MS Office packages.
2. Quality Assurance: Ensure document content is accurate, error-free, and aligns with our brand guidelines to meet quality standards.
3. Financial Statements: Type-sign financial statements and issue them for signing via Docusign.
4. Client Onboarding: Perform Anti-money Laundering Checks as part of our client onboarding process.
5. Expense Management: Assist in the preparation of expense and mileage claims.
6. Front of House: Cover front of house duties including dealing with incoming and outgoing mail, client welcoming, and refreshments (depending on location).
7. Diary Management: Manage and coordinate internal meetings.
8. Transcription: Accurately and timely transcribe audio dictation to meet agreed deadlines (occasional).
9. Team Support: Assist other members of the Operational Support Team in ad hoc projects or new initiatives being rolled out, along with any other duties requested to maximise efficiencies.
10. General Administration: Assist the Office/Business Unit with any ad hoc administration and data entry as required.

Key Skills and Attributes:

1. Organisational Skills: Excellent organisational skills.
2. Communication: Strong communication skills, both written and oral.
3. MS Office Proficiency: Excellent use of Microsoft Word, PowerPoint, and Excel is essential. Knowledge of Outlook and Teams is advantageous.
4. Multi-tasking: Ability to multi-task, work under pressure, and adhere to strict deadlines.
5. Attention to Detail: High attention to detail.
6. Stakeholder Engagement: Ability to engage with a range of stakeholders.

Role Requirements:

1. Experience: Experience in an office environment administration/support role with document processing is essential.
2. Professional Services: An understanding of a professional services organisation is advantageous.
3. Attitude: A proactive and positive attitude to problem-solving and the ability to work independently as well as part of a team.

How to Apply:
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.