Operations Coordinator - Para Football Team (6-months)

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Operations Coordinator - Para Football Team (6-months)

Sector: Administration and Secretarial
Role: Administrator
Contract Type: Fixed term
Hours: Full Time

The FA are excited to be searching for a Team Operations Coordinator to join our Para Technical division. The successful candidate would provide administration support to all national and international camps and competitions across all para football teams and multi-squad (MS) camps.

What You'll Do?

• Home, National & International camp & competition administration from conception to completion including:
  • All travel, accommodation, meal, and transport bookings to budget.
  • Liaison with key staff and itinerant Team Managers (TM).
  • Liaison with players and team staff and invitational teams.
  • Ensuring all Safeguarding, Security and Risk Assessment, EAC and Crisis Management Plans are in place for team activity.
  • In conjunction with Payroll & HR, manage the processing of player expense claims.
  • Administer de-briefs and reporting.
• Act as the main contact with Travel Places for all team activity-related international travel bookings, working with them to identify team travel that fits performance objectives and is the most appropriate and cost-effective.
• Coordinate, update and communicate season plans and calendars to players, staff and casual workforce.
• Lead the coordination and delivery of the Hive Multi-Squad Camps.
• Coordinate and maintain all para football assets and act as lead point of contact with 3 Lions Yard for all kit and equipment needs.
• Produce regular newsletters for stakeholders and the casual workforce.
• Liaise with national and International Federations (IFs), Local Organising Committees (LOCs), and Tournament Directors on plans and respond by set deadlines.
• Communicate with players and team staff effectively and in a timely manner, including the administration of player availability and selection.
• Act as facilities liaison with St Georges Park and other alternative home facilities, ensuring accessibility is in place for our teams.
• Provide administrative support to operational and MDT meetings.
• Update and maintain player and staff data and records, including administration of player caps and recognition.
• Act as TM for Multi-Squad and Individual Team Camps & Competitions as required.
• Executes additional tasks as required in order to meet FA Group's changing priorities.
• Comply with all company policies and procedures to ensure the highest standards of health, safety and well-being can be maintained.
• As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.

What You'll Need?

Essential for the role:

• 5 GCSEs grade C or above or equivalent qualification.
• Strong written and verbal communication skills.
• Ability to demonstrate working with and supporting numerous internal and external stakeholders.
• Proven track record of managing travel and/or event bookings.
• Experience of working in a sporting or events environment.
• Ability to manage multiple projects, events and deadlines simultaneously.
• Flexible approach to working hours, with some travel.
• Proficient skills in Microsoft Office including Excel.

Beneficial to have:

• Knowledge of Disability or Para Football.
• Experience working within elite Para Sports environments/teams.
• Experience in sports Team Management or supporting sports Team Managers.
• Basic Project Management skills.

What's in it for you?

We are committed to ensuring everyone can flourish in their roles, in order to achieve this we have unique office spaces under the arch of the iconic Wembley National Stadium, which is the home of English Football. We are also delighted to offer a world-class, Elite Performance Centre, St. George's Park in Staffordshire which is an exceptional setting to develop and inspire high-performing England teams and leaders.

We pride ourselves in offering a competitive salary as well as great opportunities to develop and grow in your role. But that is not all; we also have a range of exciting benefits, some of which can be found below:

• Access to event day tickets at Wembley Stadium, alongside a host of regular internal events throughout the season, encouraging you to connect and learn with your colleagues and look after your mental health and wellbeing.
• Free, nutritious lunches, at Wembley Stadium and St. George's Park.
• Free private medical cover.
• A contributory pension scheme.
• An additional Thank You days leave, volunteering days as well as 25 days annual leave.
• A hybrid working model offering greater flexibility.

Our Organisation

The Football Association [The FA] is the not-for-profit governing body of football in England. It is responsible for promoting and developing every level of the game, from grassroots through to the professional game, and generates significant revenue to support investment into English football each year.

The FA oversees England international teams across men's, women's, youth and disability football, as well as running the National League System and FA Competitions including the Emirates FA Cup and Women's Adobe FA Cup, and the world-class facilities of Wembley Stadium and St. George's Park, all with a purpose to Unite the Game and Inspire the Nation.

Football is a game for all, where anyone can change the world.

That might seem a bold claim. But we know it is true. Just look at how football steps up when times are tough. It provides education and empowerment, escapism and enjoyment. Promoting health and well-being, and the power of teamwork. And with our new strategy for 2020-2024, we have a plan for all. Positively impacting every community across the country. Everyone can win if we build on the progress made over the previous four seasons.

Football has the power to bring people together, remove barriers and be a force for good.

Our current equality, diversity and inclusion strategy will run until 2024 and forms an integral part of our long-term commitment to using our influence across English football to create a game free from discrimination.

WHAT WE CAN OFFER YOU

Lifestyle

• Pension Scheme
• Subsidised Onsite Gym
• Cycle to Work Scheme
• Life Assurance
• Season Ticket Loan

LEARNING AND DEVELOPMENT

At The FA, we are dedicated to developing our people both professionally and personally. We focus on business needs identified from our business planning process as well as the learning needs identified from our performance and development reviews.