Operations and Finance Coordinator

Join a dynamic and multifaceted role in a small, close-knit team

We are looking for an organised, smart, and capable Operations and Finance Coordinator to support the smooth running of two exciting businesses:

• Sami Property Co Ltd: A family-owned property investment company with a diverse portfolio of residential and commercial properties.
• Shakera Design Ltd t/a Shaku: A luxury lifestyle brand specialising in vibrant floral prints, creating everything from scarves to homeware.

In this role, you’ll work closely with the Managing Director in a small but ambitious team of just two. This is an office-based role located near Finchley Road Station, with plans to move to a new, modern office near St John’s Wood Station in mid to late 2025.

What you’ll do

This is a multifaceted role, so you’ll need to thrive on variety and responsibility. Your duties will include:

• Financial Management:
  • Weekly bank reconciliations for bank accounts, PayPal, and cash.
  • Managing accounts payable: creating purchase orders for property maintenance, processing invoices, and ensuring prompt payments.
  • Managing cash flow to ensure smooth operations.
  • Reconciling rental income and expenses from managing agents.
  • Processing and reconciling sales orders and invoices from Shopify.
  • Preparing cash receipt journals and general journals for multi-customer payments.
  • Credit card statement analysis and input.
• Property Maintenance Coordination:
  • Managing proactive and reactive maintenance requests from start to finish, including sourcing and comparing quotes for major repairs.
  • Liaising with agents, contractors, and tenants with a professional and approachable telephone manner.
• Office Administration & Support:
  • Assisting with stock counts, trade fair preparation, and general admin tasks.
  • Occasionally stepping into unique, hands-on tasks to support both businesses.

What we’re looking for

• Is highly organised, adaptable, and thrives in a role with plenty of variety.
• Communicates clearly and effectively, especially under pressure.
• Takes ownership of tasks and embraces responsibility.
• Is solution-focused, unafraid to admit mistakes, and willing to work collaboratively to resolve issues.
• Has at least a Bachelor’s degree in a relevant field and 3+ years of experience in a similar role.
• Can commit to working full-time from the office.

Why join us?

• Diverse responsibilities: This role spans property management, financial administration, and luxury brand operations.
• Room to grow: We’re looking for someone who sees this as a long-term opportunity and wants to develop alongside the businesses.
• Work-life balance: While this is a fully office-based role, we strive to maintain a positive and supportive working environment.
• Location: Our current office is near Finchley Road Station, with exciting plans to move to a new office near St John’s Wood Station in 2025.

The application process

We value efficiency and transparency in our hiring process:

1. Assessment: Shortlisted applicants will be sent an online assessment via web link to evaluate relevant skills.
2. Video Interview: Successful candidates will complete a brief video interview.
3. In-person Interview: Finalists will be invited to our office for an in-person interview.
4. Reference Check: Before an offer is made, we will conduct a reference check.

If you’re ready to take on a role with real variety and responsibility, we’d love to hear from you!

Job Types: Full-time, Permanent

Pay: £35,000.00-£40,000.00 per year

Benefits:

• Casual dress
• Company pension
• Transport links

Schedule:

• Monday to Friday
• No weekends

Education:

• Bachelor's (required)

Experience:

• Accounting software: 2 years (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Willingness to travel:

• 100% (required)

Work Location: In person

Expected start date: 06/01/2025