Operations Administrator Support - Maternity Leave Cover

Office Angels; City of Edinburgh; On-site; GBP 28,000; Full time

Job description

Operations Administration Support (Maternity Cover) - Edinburgh City Centre

£27,500 | 12-Month Fixed-Term Contract | Full-Time

Are you an exceptionally organised professional with a talent for delivering outstanding support? Do you thrive in a fast-paced, people-focused environment?

Our client, a leading professional services firm, is looking for dedicated Operations Administration Support to cover maternity leave. Based in Edinburgh, this role offers a competitive salary of £27,500 and the chance to be part of a team that truly values collaboration, excellence, and personal growth.

About the Team

Joining the Operational Support Services team, you'll be part of a tight-knit, highly skilled group that thrives on collaboration and efficiency. If you're detail-oriented, proactive, and take pride in delivering first-class support, this is your opportunity to shine.

The Role: What You'll Be Doing

As an Operations Administration Support, you will play a crucial role in providing high-quality administrative support, ensuring smooth operations across the business.

• Document Management & Preparation - Create and format letters, reports, proposals, and presentations to a high standard, ensuring accuracy and brand consistency.
• Digital Document Signing - Oversee the signing of financial statements via Docusign.
• Compliance & Onboarding - Conduct Anti-Money Laundering (AML) checks for new clients.
• Expense & Mileage Processing - Assist with the submission and tracking of claims.
• Front-of-House & Administrative Support - Manage mail, greet clients, and coordinate office activities.
• Diary & Meeting Coordination - Support internal teams by scheduling and organising meetings.
• Audio Transcription - Occasionally transcribe dictated notes with accuracy.
• Efficiency Improvements - Work alongside the Operational Support Team on projects to streamline processes.

What We're Looking For

• Exceptional Organisation & Attention to Detail - You can juggle multiple tasks while maintaining accuracy.
• Strong Communication Skills - Both written and verbal, with the ability to engage with stakeholders confidently.
• Tech-Savviness - Proficient in Microsoft Word, PowerPoint, and Excel; experience with Outlook and Teams is a bonus.
• Proactive Problem Solver - You take initiative, think ahead, and adapt to changing priorities.
• Experience in Administration/Support - Prior experience in document processing is essential, ideally within a professional services environment.

Why Join?

• Collaborative & Inclusive Culture - Be part of a team that values people and fosters professional growth.
• Opportunity to Make an Impact - Your ideas and contributions will be valued in a dynamic workplace.
• Supportive Environment - Work alongside professionals who are dedicated to excellence.

Ready to take the next step in your career? Apply today and be part of something great!

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

To apply, please send your CV and cover letter to [e-mail]. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.