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Office Support II (20hrs per week)

Advanced Energy

Littlehampton

On-site

GBP 10,000 - 40,000

Full time

30+ days ago

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Join a forward-thinking company as an Office Support II, where your organizational skills and proactive approach will be essential in providing administrative support. This role involves coordinating meetings, managing travel arrangements, and ensuring smooth operations at the Littlehampton site. With a focus on collaboration and communication, you will play a key role in supporting the Senior Engineering Director and the wider team. If you thrive in a dynamic environment and enjoy multitasking, this is the perfect opportunity to contribute to a global leader in power solutions while developing your career in a supportive atmosphere.

2-3 years of general admin experience supporting various teams.
Excellent communication and organizational skills are essential.

Provide administrative support to the Senior Engineering Director.
Organize meetings, arrange travel, and assist with events.

Autonomous Work

Verbal Communication

Written Communication

Organizational Skills

Multi-tasking

Initiative

Computer Literacy (Microsoft Suite)

Confidentiality

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Internet Explorer

JOB TITLE: Office Support II

BUSINESS UNIT: Office Support II.

REPORTS TO: Senior Engineering Director

RECEIVES ADDITIONAL DIRECTION FROM: Senior Engineering Director ( Site Lead)

DATE: May 2024

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes. AE’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data centre computing and healthcare. With engineering know-how and responsive service and support around the globe, the company builds collaborative partnerships to meet technology advances, propel growth for its customers and innovate the future of power. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

POSITION SUMMARY:

Provide general administrative support to the Littlehampton site as requested by the Senior Engineering Director (Site Lead) .

ESSENTIAL RESPONSIBILITIES:

General administration tasks to include:

Organising meetings both internally & externally across different time zones.
Arrange and participate in meetings, conferences and project team activities, taking minutes of meetings as required.
Organising on-site lunches/assist with events.
Booking flights, hotels & taxis & making restaurant reservations.
Assist with expenses if required.
Photocopying & filing.
Provide day–to-day support to the rest of the team, as agreed with the Senior Engineering Director ( Site Lead).
Updating the phone list on a monthly basis & circulating.
Other administrative processes as required.

SKILLS:

Ability to work autonomously and unsupervised with a collaborative approach & the ability to work with a variety of different teams when required.
Excellent verbal and written communication skills.
Well organized with the ability to multi-task & prioritize tasks in order to meet deadlines.
Cheerful, approachable and friendly disposition.
Shows initiative and enthusiasm with a practical, ‘can-do’ attitude.
Flexible & pro-active.
Maintain high levels of confidentiality.
Computer literacy to a minimum of intermediate level of proficiency with the Microsoft suite of applications (Word, Excel, PowerPoint, Outlook, Internet Explorer).

EXPERIENCE:

Essential: