Office Supervisor

NHS National Services Scotland; Kilmarnock; On-site; GBP 20,000 - 30,000; Part time

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for an Office Supervisor based at University Hospital Crosshouse.

What you will do:

Applications are invited from enthusiastic and highly motivated individuals for the post of Office Supervisor in the Medical Imaging Department at Crosshouse Hospital.

Knowledge, training and/or experience required to do the job:

You should have an HNC in Business Administration or be able to demonstrate experience to an equivalent level and experience of working in an admin team within the NHS is necessary.

You will have an excellent standard of IT literacy and be competent in the use of MS office applications. Familiarity with Excel is necessary in order to support the work of the Waiting List Coordinator and be able to produce accurate statistics in their absence.

Day to day duties will include supervision and allocation of work to clerical staff, you will be required to provide induction to new staff members and monitor their training.

Excellent computer skills and customer care is essential as is the ability to work on your own initiative as well as part of a team.

Hours:

The hours of duty are 18.5 hours per week. The post is based at University Hospital Crosshouse, travel to other sites will be required though and could be at short notice.

Driving Licence/Car Ownership:

A car licence/car ownership is essential to this role.

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.