Office Operations Manager

I'm currently recruiting for an experienced Office Operations Manager to work for a leading Law firm based in Crawley. The role will involve:

• Providing support to the Head of Office Operations and Office Managers in managing the offices.
• Assisting in implementing procedures related to the premises and Office Services function including M&E requirements, Health & Safety policies, office admin tasks, and maintenance works.
• Providing support on premises projects including moves and refurbishments.

Responsibilities and Duties

• Managing the diaries of the Float Office Service Assistants.
• Providing first line support for Office Managers on any issues.
• Assisting in implementing and regularly monitoring administrative processes in the Office Services function, including occasional support to the Office Services team such as post, printing, etc.
• Supporting the Head of Office Operations on the implementation of the firm’s Health & Safety policies and procedures, including maintaining the firm’s Health & Safety accreditations.
• Working with contractors, agents, landlords, trusted advisors, and the Head of Office Operations to ensure the firm’s premises are safe, secure, and well-maintained.
• Tracking and supporting DSE assessments/requirements across the firm.
• Supporting the collation of information related to the premises and Office Services for accreditations, tenders, and environmental reporting.
• Assisting with projects including mergers, premises moves, and fit-outs.
• Involvement in managing the firm’s Business Continuity and Information Security procedures and policies.
• Being one of the emergency out-of-hours contacts for the building.
• Undertaking such duties consistent with the job description as assigned by the Head of Office Operations or Operations Director.

Knowledge, Skills and Experience Required

• Previous premises administration or office services experience preferred.
• Excellent communication skills and ability to work as part of a team.
• Flexible in approach to work and hours required.
• Competent in using Microsoft Office, including Word, Excel, and Outlook.
• Good reporting skills and ability to present information clearly and accurately with good attention to detail.

Benefits:

• 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
• Life Assurance
• Private Healthcare
• Employee Assistance Programme
• Sodexo Discounts
• Pension Scheme
• Interest-free season ticket loans
• Cycle to work scheme
• Discounts on Legal work

Please apply as soon as possible - this is an excellent opportunity to work for a friendly, well-established company.