Office Manager/Team Assistant

We are Ataccama, and we are on a mission to empower organizations to maximize the transformative potential of data and AI. Our product enables both technical and less technical ‘data people’ across their organizations to create high-quality, governed, safe, and reusable data products. It’s what made us a Leader in the Gartner Magic Quadrant for Data Quality Solutions, and what inspired Bain Capital Tech Opportunities to invest in our future growth.

Our vision is to be the leading AI-powered cloud data management company and to do that, we’re making Ataccama a great place to work and grow. Our people are located across the globe. They succeed by collaborating as a team and thrive in our company culture defined by these core values:

Customer Focused

ONE Team

Candid and Caring

Do you want a job where no two days are the same? Always ready to step in and help (and step up) where needed? We’re looking for an Office Manager/Team Assistant to join our 30+ people team in London and become the heart and soul of the place.

Every day brings a new challenge and you will find yourself wearing many hats in this role—the most important thing is to enjoy it! This is our first support role in the team, which gives you a great space to create, design, and integrate the role within the rest of the team. Your support will be very much needed and appreciated.

Responsibilities:

• Make the office an attractive and inviting space that motivates our team to come in, while also fostering an environment that supports efficiency and productivity.
• Owning our office operations including welcoming visitors, managing incoming and outgoing mail, couriers, etc.
• Organizing and executing internal and external events for the team in cooperation with the marketing team.
• Providing daily support to the team, which may include work in our systems, Excel sheets, PowerPoint presentations, checking expense reports, or working on ad hoc projects.
• Helping organize business trips (tickets, hotels, business trip settlement), especially to Europe.
• Managing facilities, being in contact with landlords and suppliers, ordering office supplies and refreshments, handling Occupational Safety, Health, and Fire Protection (and helping us find and move the office to a bigger space as we continue to grow).
• In cooperation with our People and Culture team, taking care of our new Ataccamers and their smooth onboarding process (employment contracts, medical checks, first-day organization, attendance, etc.).
• Managing company contracts for our London office (physical and electronic document storage).

Is This You?

• You have previous experience in the international working environment and supporting mid-size teams as an office manager, team assistant, executive assistant, back office assistant, etc.
• You have strong project management skills and can work on multiple tasks at the same time successfully.
• You are a people person with positive energy, great communication skills, an approachable demeanor, and are happy to help others.
• You enjoy taking initiative and ownership and don't need to be micromanaged.
• You have knowledge of MS Office and Google Drive (spreadsheets, formatting, etc.).
• You’ve worked with some professional communication technologies. We mainly use Slack, Zoom, and Gmail.
• You communicate and write fluently in English.
• You are willing to work onsite 3-4 days per week and with an easy commute to the City of London.

Benefits:

• Company mobile phone
• The Global Family Support Program - A paid leave program to help all parents focus on the new addition to their family
• 25 days of vacation, and 1 personal day for each calendar year with Ataccama (up to 5 in total) in addition to your vacation days
• Flexible working hours & flexible working setup
• Health insurance provided by Vitality
• Conference tickets to the best industry events of the year
• Online courses & company access to Udemy to hone your skills

While we highly value cooperation with all our business partners, we don’t accept unsolicited resumes from any sources other than directly from a candidate. We reserve the right not to pay any fee for sending an unsolicited offer containing the details or resume of a job candidate, even if the relevant candidate is employed by our company.

Ataccama is proud to be an Equal Opportunity Employer. We know diversity fuels knowledge exchange, fosters innovation, and empowers us to grow and be better as a company and as humans. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.