Office Manager (Part Time)

Proxymity does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group or class protected by applicable federal, state or local law. Proxymity encourages application from minorities, women, the disabled, protected veterans and all other qualified applicants.

About Proxymity

Proxymity is a market leading digital investor communications platform focused on providing regulatory compliant products focused initially on Proxy Voting and Shareholder Disclosure services. Founded in London and spun out of Citi, from the very beginning our mission focused on benefitting the whole capital markets ecosystem, rather than just one part or one player within it. This ethos is endorsed by investment from global consortium of some the industry’s most influential financial institutions.

The role:

Hours: 8:30am - 12:30pm, Monday – Thursday (with potential for increased hours in the future)

We are seeking a proactive and detail-oriented Office Manager to oversee the smooth day-to-day running of our London office. This role is perfect for someone who enjoys keeping things organised, creating a welcoming and functional environment, and ensuring the office operates efficiently. As the first point of contact for all office-related queries, you’ll play a key role in maintaining a positive and professional workplace.

Key Responsibilities:

• Act as the first point of contact for office-related queries.
• Maintain cleanliness and functionality in communal areas, including:
• Cleaning and restocking coffee machines daily.
• Tidying the kitchen, including emptying bins, and managing the dishwasher.
• Tidying and cleaning meeting rooms where needed.
• Ensuring bathrooms are clean, tidy, and stocked with necessary supplies.
• Manage office supplies, including:
• Stocking soft drinks, fruit, and healthy snacks.
• Restocking beer/wine supplies every Thursday.
• Ordering and unpacking grocery deliveries.
• Oversee office maintenance and repairs, including liaising with:
• Suppliers and service providers.
• Cleaning companies and building management.
• Couriers and messengers for postage needs.
• Monitor and adjust the office environment, such as temperature.
• Keep the company message board up to date.
• Proactively suggest improvements to the office space.
• Tend to the plants in the office, watering them as needed.
• Support social activities organised by the company's Social Squad.
• Collaborate with the Manchester Office Manager and support them as required to ensure consistency across locations, with opportunities to share best practices and innovate processes.

Minimum Requirements:

• No prior office management experience is required- enthusiasm for creating a positive office experience and transferable skills from other roles are highly valued.
• Demonstrated ability to organise tasks effectively with attention to detail.
• Ability to work proactively and take ownership of tasks.
• Excellent communication and interpersonal skills.
• Comfortable liaising with external suppliers and managing contractors.
• A flexible and hands-on approach to problem-solving.
• Basic computer skills (e.g., email, spreadsheets) for managing supplier communication and inventory.
• Enthusiasm for creating a welcoming, clean, and functional office environment.

This is a fantastic opportunity for someone who thrives in an organised and people-focused environment. If you enjoy variety in your work and take pride in creating a great office experience, we’d love to hear from you!