Office Manager & HR Assistant

Job Title: Office Manager & HR Support

Location: London Hybrid 2 days WFH 3 days office based

Salary: Up to £35,000 depending on experience plus benefits

Hours: Monday to Friday 9 am to 5 pm

About the Role:

Are you an experienced Office Manager looking for a dynamic role in a busy Financial Services company? We have an exciting opportunity for you to join our client's London office, where you'll not only manage the day-to-day office operations but also support the HR team with the potential to study a CIPD qualification through an apprentice programme.

In this role, you'll be responsible for overseeing office suppliers and supplies, ensuring the smooth running of our facilities, managing post, and coordinating company events. Additionally, you'll have the unique opportunity to delve into HR support, including recruitment, onboarding, and employee well-being initiatives.

We're seeking a highly organised, proactive individual with a great sense of humour and strong communication skills. You'll be the first point of contact for visitors and building-related inquiries, manage office projects, and ensure our workspace is a clean, welcoming environment. While people management experience isn't required, a positive outlook and the ability to juggle multiple tasks under pressure are essential.

If you're passionate about both office management and HR, and you're eager to grow your skills in a supportive environment, we want to hear from you!

Apply today to be part of a team that values professionalism, teamwork, and continuous learning.

Responsibilities:

• Responsible for all office purchasing and resourcing such as stationary, first aid kits, furniture, and general supplies
• Act as the first point of contact for all visitors
• Manage the day-to-day running of the office and ensure that the office is kept clean
• Manage inbound and outbound post and courier services
• Assist the executive team with monthly expenses
• Manage and coordinate company activities including weekly office lunches, team-building events, and conferences
• Planning and overseeing office projects as and when required
• Manage office supplier agreements, ensuring they are maintained, tracked, and renewed when required
• Manage the cleaning contractor and ensure cleanliness standards are maintained
• Act as the first point of contact for any building-related inquiries/issues/emergencies including out-of-hours
• Be the Chief Fire Warden and First Aid trained (training can be provided)
• Ensure the company Fire Risk Assessment is reviewed yearly and organise yearly servicing of fire extinguishers
• Supporting the HR team with a range of HR administrative tasks related to recruitment, onboarding new staff, employee records on internal systems, supporting with well-being initiatives and ad-hoc tasks when required
• Assist with annual leave and absence reporting board

Experience Required:

• 2 years' experience in a similar role managing an office (people management experience is not required)
• Have great organisational skills
• Be a good communicator - you will be the voice of the business as the first point of contact
• Have strong verbal and written communication skills
• Able to work under pressure to deadlines
• Good knowledge of Excel, Word, and PowerPoint
• Have a positive outlook and a good sense of humour