Office Manager (f/m/d), part-time in London (Soho)

Speedinvest

London

GBP 60,000 - 80,000

Job description

About Speedinvest

Speedinvest is a leading early-stage venture capital firm with more than €1.2 billion AuM and 30+ investment managers based in Berlin, London, Munich, Paris, and Vienna. Our dedicated sector-focused teams are the first to fund Europe’s most innovative technology startups and our in-house operational experts are on hand to offer founders ongoing support with growth, HR, market expansion, and more. Bitpanda, GoStudent, Wayflyer, Open, CoachHub, Schüttflix, TourRadar, Adverity, TWAICE and many others are among our portfolio of 300+ companies.

We are looking to expand our team and are hiring an Office Manager (25-35 hours) for our office in London (Soho).

About the Position

At Speedinvest, our culture is a cornerstone of who we are. We are therefore looking for a new team member to translate the Speedinvest culture into a lived experience in our London office. If you enjoy creating a positive work environment where everyone is motivated to come into the office, while keeping things running and organized then this could be your dream job.

As the Office Manager, you can make a significant impact, with a wide range of responsibilities and a lot of flexibility to constantly find ways to enhance our workspace. Your mission is to ensure everyone who enters our office has a great experience, whether it’s our team members, visiting founders, investors, or suppliers.

Your Responsibilities

As the Office Manager, you will be responsible for the smooth and efficient running of our UK office, leading all office-related operations and relationships. This includes:

Welcoming guests, customers, and interviewees, offering coffee or other refreshments, and ensuring meeting rooms are set up with water and supplies for their use
Keeping the office space and facilities tidy and well-organized (e.g., stationery cupboards)
Keeping the kitchen fully stocked with fresh and delicious supplies for the team
Accepting post, booking appointments, organizing meetings, and preparing meeting rooms for our Partners or Managing Directors
Liaising with the IT team to ensure that all devices the Wifi and videoconferencing facilities are running smoothly
Supporting team inquiries and providing daily general assistance
Using office resources wisely for work-related expenses, demonstrating a high level of financial responsibility and adherence to the company expense policy
Organizing monthly team lunches, drinks, and dinners to foster a collaborative environment
Collaborating with the team to gather feedback and continually improve the office environment to ensure it is welcoming, friendly, and productive
Optimizing, automating and documenting office management processes

Your Qualifications

As someone who will need to be plugged into the needs of the team and be in constant contact with people, you should be a socially-minded individual who likes being around other people
At least three to four years of relevant work experience, ideally in office management and/or hospitality
Affinity to tech tools and very good MS Office knowledge, ideally also experience with G-Suite
Fluent in English, with excellent communication skills
You set yourself apart with a structured, hands-on, and proactive approach and are happy to support your colleagues
Excellent organizational skills and ability to identify tasks and work effectively without supervision

What We Offer?

A unique chance to step into the world of venture capital and startups
An innovative environment with a growth mindset
The chance to be part of an international, driven, talented and results oriented team
The opportunity to continuously learn and grow
An opportunity to leave your suits behind and wear sneakers to work
A cosy office in the heart of Soho
International travel at least twice per year to our HQ in Vienna

Speedinvest believes in equal opportunities for everyone and encourages diversity and inclusion. We want to encourage applicants with diverse backgrounds to apply for this role. We process all applications without regard to gender, nationality, race, colour, religion, age, disability status, sexual orientation or marital status.

We look forward to hearing from you!