Office Manager - (Bentilee Nursery School)

Bentilee Nursery School - Office Manager

Hours: 8.30 start over 4 days or flexibility 7am or 8am start over 3 days, 25.5 hours a week (may be able to be more flexible).

Temporary post - Term Time only until August 2026 with the strong possibility of annual renewal.

Due to retirement, the governors are very pleased to announce an exciting opportunity to appoint a temporary office manager to join our successful Nursery school. We are an outstanding Ofsted provider. Our last inspection date was July 2023. This position will begin 1st Sept 2025 until 31/8/26 (with a very strong possibility of annual renewal).

We welcome applicants who have had experience working in schools or experience of word processing and Excel, SIMS, FMS, and My View:

Responsibilities:

• Assist the Head with the preparation and monitoring of the School’s delegated budget.
• Upkeep of records of committed expenditure, assist with information with regards to allocation of budget headings and the processing of variations.
• Upkeep of financial returns, monitor and record.
• Receipt, record, and bank income cash/cheques (to include lettings, school fund, Care Club, dinner money – where required, including petty cash).
• Process and maintenance of all documentation with regard to staff salaries.

Administration:

• Processing and monitoring of all records with regard to pupils and staff (Single Central record and DBS processing).
• Liaison for communication with L.A and other outside agencies e.g. SFVS return annually, Free School Meals, Pupil Premium, IT services, etc.
• Operate all computer software applications with regard to School data.
• Liaison with Contractors, Management/Staff including City Council.
• Statistical information and returns.
• Ordering of supplies and stocks including audit.

Clerical:

• Responsible for the production of reports, agendas, minutes, News Sheets, posters, advertisements, reprographics, office filing, library, resources, correspondence as required.

Reception/Security:

• To undertake reception duties and the operation of security systems.

Welfare:

• Maintain the Admissions Register and co-ordinate Class Registers.
• To support the welfare of pupils – informing parents, emergency arrangements.
• Assist with hygiene, medical inspections – booking arrangements.
• Be prepared to undertake fire warden training.

Supervision:

• To allocate work, support, and train as required.

Other Duties:

• Any other duties which are commensurate with the grading of the post.

Closing Date: Friday 4th April 2025

Please contact Juliet Levingstone - Headteacher

Tel: 01782 235065. Email: jlevingstone@bentileenursery.co.uk

Bentilee Nursery School, Dawlish Drive, ST2 OHW

Additional Information:

We are also deeply committed to Safeguarding children. All staff, permanent and volunteers, are subject to enhanced DBS checks.