Office Manager and Executive Assistant to the Managing Director (m/f/d)

ERBE Elektromedizin GmbH; United Kingdom; On-site; GBP 10,000 - 40,000; Full time

Job description

For our location in Morley (South Leeds), United Kingdom, we are looking for an

Office Manager and Executive Assistant to the Managing Director (m/f/d)

Responsibilities:

• Efficiently manage the Managing Director’s schedule, coordinating meetings, calls, and travel.
• Oversee guest security, visitor sign-ins, and provide health & safety briefings.
• Manage onboarding and offboarding processes for new and departing employees.
• Coordinate stakeholders for maintenance, manage fleet and mileage.
• Organize office events, track expenses for office operations, and lead administrative projects, while ensuring health and safety compliance in the workplace.
• Prepare documents, including reports and presentations, draft and proofread correspondence, and record meeting minutes with follow-up on action items.
• Assist with high-priority projects, and provide administrative support to leadership and staff.

Minimum Requirements:

• Minimum of three years of experience in a similar role (Office Manager, Executive Assistant, or equivalent), ideally in a fast-paced SME or Med Tech environment.
• Excellent verbal and written communication, strong organizational, time-management, and problem-solving skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with basic IT troubleshooting; experience with expense systems (such as Concur) is advantageous.
• Skilled in building positive relationships across all levels and maintaining confidentiality, with a high level of professionalism in managing sensitive information and diverse team dynamics.

Benefits:

• Annual Company Bonus.
• 25 days of annual leave, 8 statutory public holidays, plus your birthday off each year.
• Private Health Insurance (available upon successful completion of probation, subject to BIK taxation).
• Enhanced Maternity, Paternity, Adoption, and Surrogacy Policies.
• Company Events and Social Activities.
• Basic Salary: £32,000 - £38,000 (dependent on experience).

If so, we look forward to receiving your application via mail to [e-mail].