Office Manager (12-month Maternity Cover) | Manchester, UK

CMSPI; Manchester; Hybrid; GBP 25,000 - 45,000; Full time

Job description

Office Manager (12-month Maternity Cover)

Position: Office Manager (12-month Maternity Cover)

Reporting to: CFO (based in Manchester)

Location: Role based in Manchester, UK expectation to work from the office 3 days a week, 2 of these days must be a Monday and Thursday.

Dimension of the Role:

The successful candidate will be covering a 12-month maternity leave for our Office Manager, taking ownership of supporting several teams across our Manchester (in-person), Dusseldorf and Sydney offices, booking all international travel for the European and APAC teams and sometimes covering for the North America team. Complex diary management and handling the day-to-day running of a busy office split across two floors in Manchester city centre.

Normal hours will be 9am-5pm Monday to Friday; however, when necessary, you will be expected to work outside these hours, especially for travel support.

Role Overview

The successful candidate will play a key role in supporting our growing Manchester office. You will be involved in, and take ownership of, the following activities:

• Supporting various teams across our Manchester, Dusseldorf and Sydney offices
• Booking travel for all Europe & APAC staff - considering complexity of both national and international travel (e.g. consideration of time zones and visa requirements)
• Working with the Office Manager in North America and supporting their team when required
• Being the main owner and administration manager of the travel booking platform, Corporate Traveller
• Budget management, monitoring the travel budget, tracking office expenses by staying within allocated budgets and regularly liaising with our Finance team
• Maintenance of our Manchester office (e.g. meeting rooms, external cleaners, facilities etc.) and collaborating with our IT manager to ensure the office and meeting rooms are technically sufficient
• Ensuring the office is compliant and up to date with health & safety policies and procedures
• Responsible for maintenance and replenishment of office supplies including kitchen facilities, breakfast items, refreshments and stationery
• Organising quarterly office socials, meeting luncheons, team-building activities and promoting a positive working environment
• Supporting with the onboarding of new starters by organising documentation, preparing workspace, new equipment and welcome materials
• Main point of contact for answering company telephone and directing calls
• Sorting, distribution and posting of company post and deliveries
• Supporting the administration of company systems e.g. individual expenses and company invoices
• Managing and submitting expenses for 1 director

Requirements

You are a great match if you have the following...

• Professional attitude - previous experience working in a client-facing role e.g. on reception, front of house or Office Manager
• Excellent time management and organisational skills, accustomed to managing multiple priorities and deadlines, supporting multiple stakeholders
• An acute attention to detail and accuracy
• Previous proven complex travel management experience
• Previous proven experience as an Office Manager (minimum 2 years +)
• Very good working knowledge of Office, Word and Excel
• Excellent communication skills, both over the phone and in person