Office Manager

Permanent Office Manager required in Worksop

SF Recruitment is thrilled to offer an exciting opportunity for an Office Manager to join a leading business in Worksop. Our client is looking for a skilled Office Manager to manage daily operations and provide essential support to the Chief Executive Officer. This is a fantastic opportunity for an experienced professional seeking a rewarding career move with a highly successful and reputable company.

Job Type: Full time, Permanent

Location: Worksop

Salary: £30,000 - £33,000

Working Hours: Monday - Friday 8.00 AM - 4.30 PM

Enhanced DBS required!

Responsibilities:

The Office Manager will be responsible for managing administrative tasks, coordinating schedules, assisting with HR and Finance activities, and supporting the senior management team. Some specific duties and responsibilities include:

1. Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and visitors.
2. Managing office supplies and inventory, including ordering and restocking as needed.
3. Coordinating and scheduling meetings, appointments, and travel arrangements for staff members.
4. Scheduling and facilitating meetings, supplier, client, and customer visits.
5. Handling incoming and outgoing correspondence, including mail and phone calls.
6. Supporting individual departments through operating the purchase and ordering process.
7. Providing a welcoming and friendly reception service and receiving deliveries to the site.
8. Maintaining office equipment and coordinating repairs or replacements as necessary.
9. Developing and implementing policies and procedures throughout the business to improve efficiency and productivity.
10. Managing the full range of administrative support to the senior leadership team and other leaders within the business.
11. Ensuring all members of the administration team receive annual appraisals and performance management including assessing CPD for the team.
12. Devising and maintaining effective office administrative systems to deal with any relevant paperwork including organising, storage, document retrieval, and other information in both paper and computer-based systems.
13. Attending meetings to take notes and document actions arising including supporting the Director or senior leaders with any relevant preparation required.
14. Being responsible for liaison with any other relevant departments both within the business and wider Trust for any administrative requirements or contractor management.
15. Ensuring any relevant processes or risks from an insurance provision are managed with direction from the Director.
16. Managing any financial procedures within the business as directed by the wider Trust business support teams.
17. Supporting and managing the administrative team to ensure effective school messaging systems and where applicable any monies are collected and recorded appropriately.
18. Managing the admissions processes for the business including maintenance of waiting lists, allocation of spaces, and other responsibilities in line with requirements.

Skills required:

1. Strong work ethic with a drive to complete tasks with very high-quality standards.
2. A good understanding of office management principles and best practices.
3. Excellent level of oral and written communication skills.
4. Good level of use of ICT including Microsoft and other finance management or accountancy systems.
5. Able to work to tight deadlines, managing and prioritising time effectively.
6. Self-starter, with the ability to work independently & use own initiative to overcome obstacles.
7. Good level of understanding of health & safety and site management.
8. Knowledge of recruitment procedures and basic HR processes.
9. Knowledge of/or ability to learn school's policies and procedures.
10. Strong organisational and multitasking skills.
11. Excellent communication and interpersonal skills.
12. Ability to work well under pressure.

If you have the skills and experience we're looking for and are seeking an exciting new role where your contributions will be valued and appreciated, this could be the perfect opportunity for you.

Apply today for immediate consideration.