Office Manager

Office Manager Position

Location: Ipswich

Permanent basis

Salary, dependent on experience

I am currently working with a large contractor in the recruiting of an enthusiastic Office Manager for their office in Ipswich.

This is a hands-on administration role and they require a focused, hardworking individual to manage the day-to-day running of the office.

We are ideally looking for someone with previous experience in an Office Admin role within Construction and who is proficient in Microsoft Office (Word, Excel, and Outlook) and has the ability to adapt to new systems.

Principal accountabilities of the role include:

1. Partner with HR to maintain office policies as necessary.
2. Process and maintain register for inductions.
3. Undertake and process Labour Plant and Material returns.
4. Update and monitor Aconex data.
5. Organize office operations and procedures.
6. Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are maintained, and that clerical functions are properly assigned and monitored.
7. Maintain and update construction management systems i.e. Environmental, RAMS, and Health & Safety etc.
8. Minute taking at meetings and producing a report.
9. Responsible for developing standards and promoting activities that enhance operational procedures.
10. Implement and maintain filing systems.
11. Ensure filing systems are maintained and current.
12. Establish and monitor procedures for record-keeping.
13. Ensure security, integrity, and confidentiality of data.
14. Implement procedural and policy changes to improve operational efficiency.
15. Prepare operational reports and schedules.
16. Coordinate schedules, appointments, and bookings.
17. Monitor, maintain, and order office supplies inventory.
18. Review and approve office supply acquisitions.
19. Maintain a safe, secure, and pleasant work environment.

There are also a wide range of favourable employee benefits.

Start date is ASAP.

Please could you apply to be considered for this excellent opportunity.