Office Manager

Job Title: Office Manager

Location: High Wycombe, Bucks

Job Type: Full-Time

Salary Range: £35,000 - £40,000 per annum

Job Summary:

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth running of our small office of 7 people. The ideal candidate will be the eyes and ears of the office and be responsible for managing administrative tasks, coordinating office activities, and providing support to both staff and management. This role requires excellent communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. If you are the type of person who likes to roll up their sleeves and get involved in all areas of the business when needed, like packing boxes, then this is the role for you.

Key Responsibilities:

• Office Operations Management:
• Oversee day-to-day office functions and ensure operational efficiency.
• Maintain office supplies, equipment, and furniture inventory; manage vendor relationships.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Coordinate maintenance and repair of office equipment as needed.
• Administrative Support:
• Provide administrative support to senior management, including scheduling meetings, handling correspondence, and preparing reports.
• Assist with managing calendars, travel arrangements, and other logistics.
• Handle incoming calls, emails, and mail, redirecting as necessary.
• Staff Coordination:
• Act as the first point of contact for employees regarding office-related issues and HR inquiries. ( CIPD Qualifications are not essential)
• Assist in onboarding new hires by preparing their workspace and managing initial paperwork.
• Coordinate and plan staff events, meetings, and training sessions.
• Financial & Budget Management:
• Track office-related expenses and manage budgets for office supplies and other administrative costs.
• Process invoices, manage petty cash, and liaise with the finance department for payments.
• Policy Implementation:
• Ensure compliance with company policies and procedures, and maintain confidentiality of sensitive information.
• Implement and improve office procedures and systems as necessary.
• Monitor health and safety regulations and ensure a safe working environment.
• Technology Management:
• Liaise with IT support to ensure all office technology functions smoothly, including computers, phones, and software.
• Assist in troubleshooting basic office tech issues and manage access to systems.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of office procedures, budgeting, and HR basics would be a advantage

Working Hours: Monday – Friday – 8am- 5pm with 1 hour for lunch

Benefits:

• Competitive salary and performance bonuses.
• Paid time off and company holidays.
• Opportunities for professional growth and development.