Office Manager

Office management duties, Sage 50, handling invoices and purchase orders

Your new company
An opportunity to work for a growing organisation based in Hemel Hempstead. This organisation specialises in creating innovative and functional commercial interiors, with a strong reputation built since 1978.

Your new role
Are you a detail-oriented professional with a strong background in finance and office management? My client is looking for an Office Manager to join their team and ensure a smooth operation.

Financial Management:

1. Utilise Sage 50 and Construction Manager systems for financial operations
2. Handle sales invoicing and purchase orders via Construction Manager
3. Collate invoices against accounts on Sage for both sales and purchases
4. Process payments to Sage, ensuring they are pushed into Construction Manager
5. Manage nominal codes and VAT codes
6. Send profit reports to the accounts team
7. Conduct bank reconciliations and manage credit control, including debt management
8. Process VAT payments and monthly payments
9. Analyse credit card statements
10. Handle payroll information and liaise with an outsourced payroll company
11. Ensure salaries and expenses are accurately covered
12. Gain full knowledge of subcontractors, verified by HMRC, and understand reverse VAT

Administrative / Office management duties:

1. Deal with emails and calls efficiently
2. Work with links to portal systems and manage journals
3. Collaborate with the external audit team
4. Manage paperwork, ensuring it is accurately added to the system
5. Oversee purchasing, suppliers, and contractors
6. Look after purchase invoices
7. Handle telephone enquiries and work with prospective clients, forwarding enquiries to the Managing Director
8. Use a company mobile phone for work-related communications
9. Perform general office management tasks
10. Ensure the smooth operation of the office environment
11. Become first aid trained to support office safety

What you'll need to succeed:

1. Proficient in using Sage 50
2. Previous office management experience
3. Construction Manager systems knowledge is desirable
4. Strong understanding of financial processes, including invoicing, payments, and VAT
5. Excellent organisational and administrative skills
6. The ability to manage multiple tasks and prioritise effectively
7. Strong communication skills, both written and verbal
8. Experience of dealing with subcontractors and understanding HMRC regulations
9. The ability to work independently and as part of a team
10. First aid training is desirable

What you'll get in return:
Flexible working hours
Company mobile phone
Company pension

What you need to do now:
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.