Office Manager

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Our client, a highly respected and pioneering chemical technology company based in the west end of Glasgow is looking to recruit an Office Manager on a permanent basis. The salary for the position is circa £30,000 to £32,000 dependant on experience.

Main purpose of role:
As the Office Manager, you will serve in a broad and influential role at the company and be instrumental to the day-to-day operation of a hyper-growth start-up. You will work closely with various operational and technical functions to ensure the work environment is efficient, enjoyable, and serves the needs of the business well.

Accountabilities/Responsibilities:

• Manage general office procedures to ensure processes and duties in the office flow efficiently
• Help with the on-boarding and off-boarding process for all IT and office-related tasks
• Work with facilities to ensure efficient office workspaces, including desks availability, IT setup, effective conference room booking, etc
• Develop and use up-to-date processes and technologies to enable the different teams of the company to work smartly with an emphasis on security
• Perform general reception duties, including answering calls, scheduling appointments, booking meeting rooms etc
• Manage mail inbox and postal correspondence
• Handle health and safety as well as fire regulations within the office
• Provide administrative support for the executive team as required
• Manage the relationship with the IT team, ensuring that requests are being dealt with appropriately and within a timely manner
• Maintain and track all corporate licenses with various vendors, and work with supply chain and People to minimize costs associated with SaaS vendors
• Resolve support tickets and generate reports as needed to keep track of the health of the organization and the progress of continuous improvement initiatives

Key Skills and Requirements:

• At least 2 years of experience managing an office environment using IT / System Administration knowledge
• Prior office management experience
• Excellent communication skills, both verbal and written to help (in person or remotely) support colleagues
• Creative and able to bring innovative ideas to the team.
• Exceptional organisation skills
• Ability to perform under pressure and use initiative

Benefits include:

• 8% company contributed pension
• Employee share options
• Target bonus scheme

This is an exciting time to join this highly innovative company. So, if you are looking to develop your career in office administration/management with a company that values efficiency, professionalism, and dedication please use the link to apply now.