Office Manager

Reports to - Chairman

Based in Egham (TW20 8RY)

The Role

Based in our Egham Offices and working as part of a fast-paced, established business, The Office Manager plays a key role in ensuring the smooth and efficient operation of the office. This role involves overseeing administrative tasks, managing office supplies, supporting staff, and providing a productive work environment.

The Office Manager will also liaise with vendors, handle correspondence, and ensure compliance with company policies and procedures. You will oversee and maintain an efficient workplace. The role requires exceptional organisational skills, attention to detail, multitasking, and working independently.

Office Management Duties

1. Oversee the general upkeep and organization of the office environment.
2. Manage office supplies, ensuring inventory levels are maintained and orders are placed as needed.
3. Coordinate with vendors and service providers for office maintenance and supplies.
4. Supervise and support administrative staff, ensuring efficient workflow and productivity.
5. Act as the first point of contact for office-related inquiries and issues.
6. Key Holder
7. Meet and greet for visitors and meeting room set up
8. Handling incoming and outgoing mail, including postage
9. Working with the finance team regarding invoicing
10. Health and Safety Awareness – reporting on relevant issues to maintenance and senior management as necessary
11. Watering plants - where applicable
12. Liaise with Marketing team
13. Manage incoming calls to the office
14. Manage security access to the office and records
15. Onboarding new starters
16. Inducting key holders and liaising with HR
17. Liaising with contractors - usually via internal Maintenance
18. Maintenance of Office Coffee machines
19. Process expense reports and assist with budget tracking.
20. Maintain and update office records, systems, and databases.
21. Organize team events and other company activities.

Qualifications And Skills

1. Proven experience as an Office Manager or similar role.
2. Excellent organizational and time-management skills.
3. Strong verbal and written communication abilities.
4. Proficiency in IT tools/software, e.g., Microsoft Office, Google Workspace
5. Ability to multitask and prioritise under pressure.
6. Discretion, professionalism, and attention to detail
7. Ability to work with all levels of staff within the organisation
8. Ability to be flexible, understanding that sometimes requirements can change
9. Proactive manner, ability to use own initiative, and willingness to accept responsibility

Location
Egham, Surrey TW20 8RY

Hours of work
Monday to Friday
20 hours per week (discussed at the interview stage)

Salary
Equivalent to £25,500 per annum (pro rata to Part-time hours)