Office Manager

Rotheram Carrington Recruitment Group is pleased to be supporting a key Client based in Chester in their recruitment of an Office Manager. Working for a growing business services company, who have state of the art offices. This permanent job could support both full-time or part-time hours as a job share. This role will report to the Chief Operational Officer and sit as senior support to the team. The successful individual will be client facing, so a friendly, organised, and pro-active character would be perfect for this role.

Key responsibilities of this role include:

• All aspects of office management and reception duties, acting as the first point of contact for meeting and greeting Clients and Customers, and ensuring they are looked after in a professional manner.

Office duties:

• First point of contact for the company, answering and fielding phone calls and taking messages
• Meet and greet all guests to the building
• Ensuring the meeting rooms and boardrooms are ready for guests/meetings
• Agendas and presentations are printed and set up
• Managing supplies list and taking ownership of supplies needed for the kitchen and office
• Delivery management - liaising with suppliers to change weekly orders, chasing and resolving any missing deliveries/issues
• Ensure the kitchen is set each day – dishwasher, milk, tea towels, replenishing coffee, tea etc.
• Coffee machine - maintenance and any training
• Ordering breakfast & lunches for client meetings in advance
• Calendar management of meeting rooms x 3
• Fire Warden - Carrying out and recording Fire Alarm Drills, Fire Alarm Tests, Emergency Lighting Tests, Fire Extinguisher checks, checking of fire escape routes regularly as required
• Liaise with cleaning company
• Monitoring of office environment - Office Plants, Lighting, Heating, Music
• Each station equipped with correct glassware, cutlery, bins, wipes
• Key holder to open and close the office

Employee administration duties:

• Maintenance and logging holidays and absenteeism
• Celebration and Service awards – ordering and sending necessary cards for all team
• Lead organiser of company events, such as the summer and winter socials
• Booking travel, hotels, car hire for team members on client visits
• Board meeting monthly – organising lunch, reserving hotel rooms and restaurants

HR administration duties:

• Raising necessary POs
• Liaising with tenants and visitors
• Liaising with utility suppliers
• Ordering and collecting materials
• Assisting senior management team with site management

General duties:

• Familiarising self with roles, departments and lines of reporting
• Familiarising self with clients – what they do, key people, who’s accounts are who’s
• Be able to explain simply what the business specializes in
• Process confidential information with subtlety and integrity

What you will get in return:

• Up to £30,000 dependent on skills and experience
• Modern working environment
• Birthday off
• Access to discounts on gym membership and on-site haircuts
• Team socializing
• Looking to recruit the right person as soon as possible
• Flexible start and finish times can be accommodated

To apply and for more information, please send over an up-to-date CV. We look forward to hearing from you.