Office Manager

Job title: Office Manager

Location: Brighton (Office based 5 days a week)

Salary: £30,000 - £35,000.

Join the Award-Winning Team at Man Bites Dog!

Do you have a passion for creating efficient and welcoming office environments? If you’re a proactive and organised individual with a knack for managing office operations, we want to hear from you!

About Us:

Man Bites Dog is an award-winning global B2B thought leadership and strategic marketing consultancy working with some of the world’s most exciting companies, including global leaders in technology, professional and financial services, and engineering sectors. Our campaigns focus on some of today’s biggest issues and apply fresh thinking to fascinating subjects in order to deliver brand and sales impact for our clients.

Role Overview:

We are seeking a dynamic and proactive Office Manager to ensure the smooth and efficient running of our office, both physical and virtual. This pivotal role involves overseeing office operations, managing suppliers, maintaining office equipment and IT infrastructure, and providing administrative support across various functions. You will also support our sustainability management, recruitment processes, manage health and safety protocols, and oversee internal events.

As the Office Manager, you will play a crucial role in fostering a positive and inclusive team culture. You will ensure that our office environment is welcoming and supportive, helping to create a space where employees feel valued and empowered.

Responsibilities:

1. Office Management:
   • Coordinate maintenance activities and maintain stock levels to ensure the office is well-equipped.
   • Ensure the office environment is conducive to productivity.
   • Oversee and project manage office environment improvements.
   • Open the office daily, ensuring readiness for employees.
   • Develop and implement office processes to boost operational efficiency.
2. Technical Support:
   • Oversee IT equipment, ensuring functionality and addressing issues promptly.
   • Manage external IT suppliers.
   • Maintain the Fixed Asset Register.
   • Conduct daily equipment checks and order necessary equipment.
   • Troubleshoot ongoing issues.
3. Reception Duties:
   • Answer the main reception phone.
   • Meet and greet clients and guests.
   • Manage incoming and outgoing post and deliveries.
4. Supplier Management:
   • Liaise with suppliers to ensure timely delivery and quality of office supplies.
   • Negotiate contracts and manage vendor relationships.
   • Serve as the point of contact with building managers.
5. Health and Safety:
   • Implement and monitor office health and safety protocols.
   • Ensure compliance with health and safety regulations.
   • Manage office fire marshals and first aiders.
6. Event Management:
   • Lead on all internal events and meetings.
   • Plan and execute events within set budgets.
7. HR and Departmental Administrative Support:
   • Support the Head of People and Operations.
   • Provide occasional EA support to the CEO during annual leave cover.
   • Assist with office and HR administration as needed.
8. Sustainability Management:
   • Lead on sustainable initiatives and team engagement.
   • Manage sustainable accreditation processes.

Essential:

• At least 4 years experience in office management or administrative leadership roles.
• Strong organisational skills.
• Strong interpersonal and communication skills.
• Technical proficiency with IT equipment.
• Attention to Detail.
• Problem-Solving Skills.
• Negotiation Skills.
• Flexibility.
• Familiarity with health and safety regulations.
• Experience in event management.

Desirable:

• Previous experience in sustainability initiatives.
• Recruitment and onboarding experience.
• First aid and fire marshal training.
• Office Health and Safety training.

We offer great company benefits, including flexible working, healthcare, and a lively social calendar.

Man Bites Dog is an equal-opportunity employer. We believe that employing a diverse workforce is central to our success.

Join our dynamic team as an Office Manager, where your knack for managing office operations will shine!