Office Manager

Austin Fraser; Brentwood; On-site; GBP 25,000 - 35,000; Full time

Job description

About Us:
iFindTech is a fast-paced and growing tech recruitment company based in Brentwood. We're passionate about connecting top talent with forward-thinking technology businesses. As we continue to scale, we're looking for a highly organised and proactive Office Manager/Personal Assistant to help keep our day-to-day operations running smoothly.

The Role:
This is a varied and hands-on role where your primary focus will be managing the office and ensuring everything is running efficiently. You'll also provide support to the CEO & Co-founder in a PA capacity when required.

Key Responsibilities:

Office Management (Primary Focus):

• Oversee the daily running of the office and ensure a professional, tidy and efficient working environment.
• Coordinate office maintenance and handle any issues that arise.
• Support onboarding processes for new starters including setting up Microsoft Office accounts alongside our third-party IT support, display fusion split screens, desks, systems and documentation via our e-sign platform Oneflow.
• Organise team events both local and London based, meetings and occasional socials such as lunches and company sports day.
• Oversee travel arrangements for the Directors and the team to Sweden & Norway on an ad hoc basis, coordinating flights, hotel accommodations, transfers, and events.
• Assist with basic finance/admin tasks, including invoices and supplier payments.
• Act as the main point of contact for external vendors and service providers.
• Create content for social media using ChatGPT and Canva for platforms such as Instagram & LinkedIn ensuring it is tailored to our target audience.
• Produce weekly and monthly reports on consultant activity and company statistics for Team Managers.
• Manage and provide training to Consultants on internal systems such as the internal CRM, Phone system and other chosen tools that the company uses.
• We will provide training to you in order for you to become a Super user on all before you are expected to train others.
• Manage office supplies, IT equipment and liaise with suppliers when needed.
• Oversee the management/process of all new client Terms & Conditions, references and contracts.

Personal Assistant Support (Secondary Focus):

• Assist with business administration tasks and occasional personal errands.
• Draft emails, documents or reports on behalf of the directors.
• Help prioritize tasks and keep projects on track.

What We're Looking For:

• Proven experience in a similar Office administrator or personal assistant position, ideally in a fast-paced environment or similar recruitment business.
• Excellent organizational and time management skills.
• Proactive, resourceful and able to work independently.
• Confident communicator with strong written and verbal skills.
• Tech-savvy and comfortable using office software and tools.
• Trustworthy and able to handle sensitive information with discretion.

The Perks:

Opportunity to work across two dynamic businesses with lots of variety.

A role where you can have real impact and take ownership from the ground up.

20 days holiday + 1 day for every year of service up to 25 days.

Company Laptop.

Parking Permit (2-minute walk from the office).

Friday Lunch + Drinks Paid by the company & early finish.