Office Manager

RaaS-AI; Belfast; On-site; GBP 33,000 - 35,000; Full time

Job description

Location: Belfast, Northern Ireland
Salary: £33,000/ 35,000 per annum
Contract: Full-time, Permanent

Join a Trusted Industry Leader

A well-established company, known for its innovation and high standards in the glass and glazing industry, is seeking an Office Manager to join a dedicated team. With over 40 years of excellence and a workforce that has remained loyal for over 15 years on average, this is an opportunity to build a lasting career in a stable and supportive environment.

Why You Should Apply

1. Security & Growth - Work for a business committed to future-proofing through ongoing investment in staff and technology.
2. Team Culture - Join a close-knit team where experience, skill, and craftsmanship are valued.
3. Work with the Best - Be part of a company that manufactures its own high-quality glass, ensuring precision and durability.
4. Career Development - Opportunities for training and career progression.

What You'll Do

We are looking for a highly organised, proactive and experienced Office Manager to oversee the smooth day-to-day operations of our busy sales and administration office. The successful candidate will be responsible for managing administrative processes, supporting the senior management team, ensuring compliance with health & safety and HR practices, and helping to maintain a positive and efficient working environment.

Key Responsibilities

1. Oversee the daily operations of the office, ensuring smooth and efficient administrative processes.
2. Line management of office administrative staff including training, support and performance management.
3. Manage company documentation, correspondence, filing systems and data security protocols.
4. Coordinate with production, sales, and installation teams to support internal communication and workflow.
5. Maintain and update office policies and procedures in line with company and industry standards.
6. Provide high-level administrative support to the Directors.
7. Manage and coordinate internal and external meetings, diaries, and schedules.
8. Liaise with external partners including accountants, insurance brokers, IT providers and suppliers.
9. Manage HR administration including onboarding, holidays, absences, and personnel records.
10. Support finance function with invoice processing, expenses, and petty cash management.
11. Ensure Health & Safety procedures are followed and that required documentation is maintained.
12. Deal with confidential and sensitive information with discretion and professionalism.

Required Criteria

1. Proven experience in office management or senior administrative roles.
2. Strong organisational and leadership skills.
3. Excellent written and verbal communication.
4. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general IT literacy.
5. Ability to work independently and use initiative.
6. High attention to detail and commitment to accuracy.
7. Ability to handle sensitive information with discretion.
8. A proactive, flexible, and professional approach.

Desirable:

1. Previous experience in the construction, manufacturing or glazing industry.
2. Experience with CRM, accounting or workflow systems (e.g. Xero, DocuWare, ClearThinking).
3. Understanding of basic financial processes and HR procedures.
4. First aid or fire warden training (training can be provided).

What's in for you:

1. Competitive salary based on experience £33-35K.
2. Opportunity to work in a family-run, well-established and growing business.
3. Supportive and friendly working environment.
4. 30 days annual leave including bank holidays.
5. Medical Insurance on completion of probation.
6. Company pension scheme.
7. Free on-site parking.
8. Opportunities for personal and professional development.

Apply Today!
If you have the required experience, possess a strong work ethic, and attention to detail, we'd love to hear from you!
Your next career move starts here - be part of a company that values skill, experience, and long-term success!