Office Manager

VanRath; Belfast; On-site; GBP 28,000; Full time

Job description

Role: Office Manager - Contract - Belfast
Job Overview
VANRATH is delighted to be supporting one of Northern Ireland's leading public sector employers in their search for an Office Manager to cover a six-month period. The successful postholder will be responsible for the comprehensive management of the existing administrative team, ensuring the leadership team receives high-quality and effective support.

• Salary: £28,000
• Belfast
• 6 month contract

Key Responsibilities:

• Oversee the administrative function for the Chairman and Chief Executive, ensuring efficient operations and continuous improvement.
• Manage incoming correspondence, address queries, and ensure timely responses.
• Maintain filing systems, manage office supplies, and coordinate travel and requisitions.
• Plan and support corporate events, liaising with external organisations as needed.
• Supervise administrative staff, ensuring smooth office operations and managing recruitment.
• Ensure effective communication and contribute to the development of office protocols.
• Supervise staff, delegate tasks, and provide training as required.
• Promote equality, adhere to policies, and maintain health and safety standards.
• Take responsibility for personal development and maintain a professional manner in all interactions.

Essential Criteria:

• Degree and 1 year's staff supervision experience (Band 4 or equivalent)
  OR
  5 years' admin experience, including 2 years supervising staff (Band 4 or equivalent)
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, databases)
• Full UK driving licence and access to a car (unless exempt due to disability)
• Excellent written and verbal communication skills
• RSA Typing / ECDL or equivalent qualification
• Business Administration or Management qualification
• Confident telephone manner and strong interpersonal skills
• Experience minute-taking at committee level
• Able to work independently and use own initiative