Office Junior / Administration Assistant

Office Junior / Administration Assistant

Key Responsibilities:

1. General Administration:
   Collecting and greeting visitors from reception.
   Sorting and distributing incoming mail; preparing outgoing mail or courier packages.
   Filing digital documents to ensure records are organised and easily accessible.
2. Data Entry:
   Inputting data into company databases, spreadsheets, and other systems.
   Assisting with maintaining accurate records and logs.
3. Support To Business Admin Manager:
   Providing support as needed.
   Assisting in organising company events or internal meetings.
   Assisting with audit support, payroll support and accreditation support.
4. Handling Emails:
   Monitoring and responding to general office inquiries or forwarding emails to relevant staff members.
5. Communication:
   Act as a liaison between the Business Admin Manager/team and other departments or external contacts.
   Handle inquiries, phone calls, and emails on behalf of the Business Admin Manager.
6. Assist in Meetings:
   Booking meeting rooms, setting up conference calls, and preparing rooms for meetings.
7. Other Duties as Assigned:
   Assisting with ad hoc projects, organizing files, or supporting other administrative needs.

Key Skills and Competencies:

1. Communication: Good verbal and written communication skills.
2. Organisation: Ability to prioritise tasks and manage time effectively.
3. Attention to Detail: Ensuring accuracy in data entry and documentation.
4. Computer Proficiency: Basic skills in Microsoft Office (Word, Excel, Outlook).
5. Team Player: Willingness to help out where needed and work collaboratively with others.
6. Initiative: Taking proactive steps to complete tasks without constant supervision, hardworking attitude.

Qualifications:

1. High school diploma or equivalent.
2. Basic computer literacy (experience with Microsoft Office Suite preferred).
3. Prior experience in an office environment (preferred but not essential).

Company Information:
Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business.

Job Info:

Job Title: Office Junior / Administration Assistant
Company: Fusion People Ltd
Location: [Location not provided]
Posted: [Date not provided]
Closes: [Closing date not provided]
Sector: Administration
Contract: Permanent
Hours: Full Time