Office Coordinator - Temporary

Office Coordinator Needed!

Our client is a renowned charity organisation providing vital medical care for people in over 70 countries. Their mission is to make a positive impact on people's lives, and they need a talented Office Coordinator to join their team to help facilitate their upcoming office move!

As an Office Coordinator, you will play a crucial role in supporting employees as they transition to a new office environment. You will work closely with the existing Office Services team to ensure a smooth and seamless transition. You will be the point of contact for any questions staff members may have about the new office, and assist with coordinating inductions and training sessions to ensure a smooth transition.

Industry:

Charity/Not-for-profit

Hourly rate:

£19 - £21.50

Length of contract:

3 months

Location:

London Offices, fully office based (Chancery Lane > Aldgate)

Hours:

Full-time, 37.5 hours per week (Mon - Fri)

Reports to:

Director of Finance & Services

Responsibilities:

Employee Orientation and Support:

• Help employees navigate the new office layout and answer their questions.
• Provide hands-on assistance with workspace booking systems and general office procedures.
• Conduct tours and mini-orientation sessions to introduce employees to the new workspace.

Guidance on New Office Facilities:

• Help employees understand and utilise new spaces and office technology.
• Communicate updates and new information to staff, keeping them informed and supported.

Feedback and Reporting:

• Collect and document employee feedback on the new office environment.
• Provide regular reports to the Office Services team, identifying areas for adjustment or improvement.

Collaboration with Office Services and IT Teams:

• Work closely with the Office Services and IT teams to ensure a smooth transition.
• Assist the teams in handling increased demand and support as employees familiarise themselves with the new space.

General Transition Support:

• Coordinate inductions and activities to foster a sense of community in the new environment.
• Set up a drop-in station for employee assistance and inquiries.

Requirements:

• Previous experience in coordinating office moves, office administration or customer service.
• Strong interpersonal and communication skills.
• Familiarity with office technology and Microsoft O365 software.
• Ability to adapt quickly and provide solutions to workplace challenges.
• Ability to work independently and within a team environment.

If you're passionate about creating positive workplace experiences and supporting employees during transitions, apply now!