Office Coordinator

Huntress; London; On-site; Full time

Job description

Office Coordinator

Hourly rate: £15.38 per hour

Hours: 9am to 5.30pm with 1 hour lunch

Start: 30th April for 6 weeks

Based in White City

Office-Based Role

A Global Entertainment company, based in White City, are looking for a temporary Office Coordinator for their UK Head Office. You will be responsible for welcoming visitors, ordering office supplies, supporting the EA to UK with the management of the office and much more. Looking for an experienced Office Coordinator who has excellent organisation skills, is calm under pressure and has proven experience working within a fast-paced, customer-facing business.

Key Responsibilities

1. Establish a good working relationship with the building relationship team to ensure visitors are signed in
2. Meet and greet visitors to the office and escort to host
3. Assist with meeting room bookings and ensure they are kept clean
4. Make sure that the switchboard is working effectively, and that all incoming calls are answered within an acceptable time and standard
5. Support new starters with access passes and office tours
6. Responsible for ordering flowers, cabs, couriers, refreshments or food for meetings, kitchen supplies, post-room equipment, stationery, photocopier supplies and any other supplies as requested
7. Ensure kitchen is cleared of breakfast items daily and self-service area is stocked
8. Manage the post-room to ensure that all incoming and outgoing mail is dealt with
9. Ensure any expenditure is recorded, coded correctly and reconciled against the relevant invoices when they arrive
10. Process any relevant invoices and ensure purchase orders are raised correctly and on time
11. Liaise with cleaners to ensure communal areas are kept clean at all times
12. Liaise with the technical and facilities team with any issues related to office equipment

Skills Required

1. Previous office coordination/reception experience in a corporate environment
2. Previous experience of working within a reception and/or switchboard environment dealing with incoming customer calls
3. Excellent written and verbal communication skills
4. Strong organisation and problem-solving skills
5. Proficient with Microsoft Packages including Word, Excel and Outlook

If you are available immediately, have the relevant experience, able to commute to West London and commit to a 6 week temporary assignment, please apply now.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK