Office Assistant

Your mission

Position title: Office Assistant
Location: Dunbar, East Lothian, Scotland, UK
Job type: 2-3 days/week (to include Wednesdays) 09:00-17:30 UK time. £20,522-£23,300 pa pro rata depending on qualifications and experience. Not a work from home position.

Role
Dunbar-based, Ocean Science Consulting (OSC) is seeking an Office Assistant (OA) to support the Senior Business Administrator (SBA), the Assistant Administrator (AA), and the extended consultancy team of a thriving international marine consultancy, with a focus on marine-mammal conservation for industry. The role involves assisting the two existing administrators with management of internal and outsourced business activities (e.g. answering incoming phone calls, welcoming office visitors/clients, ordering and collecting office supplies/groceries/equipment, travel & logistics, word processing, and data entry, etc.). This job is effectively everything and anything to do with assisting the OSC admin team with the overseeing of a successful firm, its subsidiaries, and Dunbar Storage Solutions (DSS,www.dunbarstoragesolutions.com), OSC’s Dunbar-based storage firm. This position requires presence in the office and is not a work-from-home position.

The position is offered initially as an independent contractor, progressing to an employee position should the candidate meet or preferably exceed requirements of the role, following a probationary period of six months.

Required:

• Interested in marine consultancy and wildlife conservation;
• Interested in people and solving their queries;
• Friendly and interested in customer service;
• Good conflict-solving skills;
• A ‘people’ person;
• Interested in handling any aspects of small-business administration;
• Articulate and a good communicator;
• Ability to organise time effectively, prioritise, and work to deadlines;
• Attention to detail;
• Able to follow instructions carefully but also suggest improvements;
• Ability to exercise discretion, respect, and confidentiality;
• Trustworthy and reliable.

Example responsibilities:

• Meeting and greeting customers and clients;
• Assisting with phone calls;
• Coordination of domestic and international logistics (e.g. flights, transfers, accommodation, etc.) sometimes across numerous time zones for multiple people and projects;
• Assisting the Admin Team with Directors’/Managers’ requests, as required;
• Addressing time-sensitive tasks at pace;
• Scanning, filing, making hot drinks, replenishing office/groceries, etc.;
• Supporting OSC’s subsidiary business, Dunbar Storage Solutions, including client contracts, payments, walk-in customers, phone calls, etc.;
• Managing spreadsheets (Microsoft Excel) for utilities, DSS, expenses, etc.;
• Understanding and assisting with complex itineraries;
• Maintaining strict confidentiality.

Qualifications, skills, & experience:

• No formal qualifications required;
• IT and tech-savvy, e.g. understanding of Microsoft Outlook email/calendars/Teams, time-zone adaptations, etc.;
• Microsoft Word, Excel & PowerPoint;
• Good writing, spelling, grammar and punctuation, verbal, and numeracy skills;
• Ability to organise and prioritise tasks and workloads reliably and without prompting;
• A lover of all animals (Directors often rescue wildlife and dogs) and wildlife conservation.

Your profile

About OSC
Ocean Science Consulting Limited (OSC) is a technology-focused marine science company involved principally in providing environmental services worldwide. OSC specialises in marine fauna and underwater-sound monitoring, acoustical and statistical modelling, Remotely Operated Vehicle (ROV) surveys, and imagery analyses. OSC has a track record for providing environmental monitoring (mitigation for regulatory compliance) and scientific research (field studies and experiments) for a large clientèle and range of marine industries.

Why us?

OSC is an Equal Opportunities Employer. The company offers benefits such as opportunities for career progression. Personal development is encouraged.

Please submit your CV and cover letter through OSC’s careers portal. There will be a written task as part of the interview process.

Kind Regards,
OSC Recruitment Team.