Office and Events Manager

EMJ; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job description

Join Our Values-Driven Team
EMJ is a values-driven company, first and foremost. We’re looking for ambitious individuals who take ownership of their professional growth. If you’re goal-oriented and driven to succeed, we’d love to hear from you. Read more about our values below.

The Opportunity

We’re looking for a proactive, energetic leader who thrives in a fast-paced environment, loves bringing people together, and has a knack for organization and problem-solving. If you’re full of ideas, excel at keeping things running smoothly, and want to make a real impact, this is the perfect opportunity to grow with us.

What's in it for you:

• Enjoy Bupa medical cashback after passing probation and Aviva private medical insurance after one year, keeping you covered when it matters most.
• We offer pension contributions to help you build financial security.
• Start with 25 days of holiday, plus an extra day for each year of service (up to 30 days!).
• From our legendary Summer Ball to festive Christmas celebrations, we love bringing everyone together.
• Enjoy free breakfast and fresh fruit to keep you energized.
• Get the chance to attend amazing events in the Wembley box!
• Take advantage of a 1.5-hour gym lunch and join company clubs, including running, football, board games, and chess.
• Our buddy program for new starters ensures you feel at home from day one.
• Access confidential support through our medical plans because your well-being matters.
• We offer company parental leave, ensuring new parents have time to bond with their little ones.

Expectations

• Organise employee attendance of various international and domestic events, including scheduling, travel, and accommodation; liaising with event organisers, travel and hospitality providers; conducting post-event briefings; supporting EA with organising several internal company events and ensuring that they are carried out to a high standard; organising logistics for external meetings.
• Deliver on our 'Congress Score' - the experience employees have at various international events.
• Support Head of People with employee off-boarding, performance review management and maintaining our HR software (HiBob) and other ad-hoc projects.
• Maintain IT systems and external IT support, including company-wide hardware and software.
• Lead the Operations Assistant to maintain a fully functioning office environment.
• Collaborate with the Process & Workflow Lead to ensure all processes, procedures and policies are up-to-date and adhered to across the company.
• Support and advise employees where needed; support senior management where needed; manage the company calendar developing and implementing strategies to improve efficiency and productivity within both the Operations department and other departments.
• Supervise and collaborate with the operations team.

Experience Required

• Excellent attention to detail, the ability to not 'sweat the small stuff', knowing the importance of the bigger picture.
• A next step up for experienced Operations Assistants, Office Administrators, Travel Coordinators, or Junior Executive Assistants.
• An effective communicator from the most junior to the most senior stakeholder, adept at implementing strategy and supporting employees.

Key Information

• Salary: Negotiable
• Reports to: Finance Director
• Responsible for: Operations Assistant
• Hours: 8.30am – 5pm, Mon-Fri
• Working pattern: Full time in office, due to the nature of the role
• Location: This role is based onsite in our London/Moorgate office

About EMJ

EMJ's purpose is to elevate the quality of healthcare globally, by supporting all healthcare professionals with free and easy access to medical journals and lifelong learning opportunities. We do this to create Gold Medal Winners, enabling healthcare professionals to become the best versions of themselves. Similarly, we equip our employees with all the skills, tools and knowledge they need to be in the top 10% of what they do and create Gold Medal Winners in the company.

At EMJ, we believe in…

• Entire buy-in: Everyone has loyalty to our vision, values, culture, and the long-term goals of EMJ. We are committed to doing so in a positive and passionate way.
• Taking care of your own: We all need to be proactive and responsible for our own actions. This will lead to an inspiring place to work that we are all proud of.
• Going the extra mile: Always give your best performance, this will create a team that is different to anything else, full of hard working, gold medal winners.

Find out more about us and careers at EMJ.

Application process:

Your CV will be reviewed by the Recruitment team. If successful, we will be in touch to arrange a telephone call. Following this, there will be a 2-stage interview process, one focused on competencies and one on the EMJ values.