Office Administrator/ Executive Assistant/ Corporate Secretarial | Melbourne, Au

Office Administrator / Executive Assistant / Corporate Secretarial

Nexia Australia And New Zealand

Melbourne, Australia

12th November, 2024

At Nexia Melbourne, our purpose is to connect people with their true potential by giving them the insight, advice, and support they need to navigate to success.

This role will be invaluable in helping us service our diverse client portfolio and help them meet their regulatory goals.

We have a team of 90 professional and support staff across two office locations.

We are looking to hire two full-time, 12-month fixed-term team members (Caulfield & Melbourne Office) for the following positions:

• Office Admin / Executive Assistant
• Office Admin / Corporate Secretarial

If you happen to be a resilient go-getter with a growth mindset and potential to move upwards with the team, this one is for you!

Key responsibilities:

• Diary and email management of Partners
• Supporting Partners in EA capacity
• Support financial metrics
• Create and maintain client files
• Administrative and operational support to our teams
• Fee posting and billing for firm partners
• Preparation of engagement letters, proposals, reports, and other ad hoc letters

Additional Corp Sec responsibilities:

• Handle ASIC lodgements such as company registration, share transfers, shareholder updates, address and name changes, and related documentation
• Manage annual company statements, business name applications, and ABN / TFN applications
• Set up and manage companies, trusts, and superannuation funds
• Maintain statutory records and company registers

About you:

• You have a minimum of 2 years' experience in a similar role, ideally within professional services (accounting, legal)
• Experience with electronic document management systems (i.e., FYI Docs), APS, and Now Infinity is beneficial
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Strong attention to detail
• Strong written and verbal communication skills
• Ability to work as a team player and autonomously as required

Our Perks include:

• Highly collaborative team environment
• Learning and development to support your career
• Team lunches, drinks, and firm-wide events
• Birthday and Paid Parental leave
• Employee Assistance Program (EAP)

Candidates must have full Australian working rights to apply.

How do I apply?

Please submit your application and respond to the screening questions. Please include the following for your application to be considered:

• Your up-to-date CV
• A cover letter outlining your suitability for this position