Office administrator

NHS; Shrewsbury; On-site; GBP 20,000 - 30,000; Part time

Job description

A new and exciting position has arisen within our practice management administrative team. Working part-time, between 16 and 20 hours per week Monday to Friday.

If you enjoy working in a busy but friendly team, enjoy a job that is varied and is different every day then this could be the perfect position for you.

We are looking for someone who is organised with strong skills in Excel, Word and Outlook with the ability to learn new IT packages swiftly. You will need to be someone that will enjoy supporting the wider Practice Team with all aspects of work that ensure the smooth running of both GP practice sites in Wem and Prees. The role is varied and will involve some HR, finance, health and safety and patient communications and will therefore require strong administrative, literacy, communication and numeracy skills.

Main duties of the job

The main duties of the role will involve:

1. Supporting the Operations Manager which will include documenting and processing invoices for payment using QuickBooks.
2. Amending and updating staff details on all clinical systems.
3. Ensuring access to systems is assigned appropriately and compliance records are updated accordingly.
4. Updating compliance records in line with GPDR/DSPT requirements.
5. Updating and keeping the internal intranet up to date with all HR and Health and Safety matters.
6. Undertaking premises checks across both sites and updating records appropriately within our intranet.
7. Communicating with external organisations.
8. Arranging meetings both virtually and on site at both practices.

About us

We are a medium sized practice based in the small town of Wem and the village of Prees. With seven GP Partners, a Management team, Nursing team, Data team, Dispensary and Reception team we employ over 40 staff across both sites. We enjoy a good working environment where helping your colleagues and being 'team' is important whilst ensuring patient care is paramount whatever role you do within the Practice.

We offer a generous reward package which includes generous annual leave, a day off for birthdays together with the NHS pension, and free staff parking on both sites.

Job responsibilities

1. Amending and updating staff details on all clinical systems, this includes but is not limited to the practice network, Emis, Docman, Teamnet, check comms, the NHS spine (smartcards) and NHS mail.
2. Ensuring access to systems is assigned appropriately and compliance records are updated accordingly.
3. Updating compliance records in line with GPDR/DSPT requirements.
4. Adding, removing and amending appointment sessions within Emis.
5. Adding clinical rotas to Teamnet.
6. Booking locums.
7. Undertaking premises checks across both sites and updating records appropriately within Teamnet.
8. Communicating with external organisations.
9. Arranging meetings both virtually and on site at both practices.
10. Being responsible for recording of Practice Meeting minutes.
11. Processing new patient registrations and amending patient registration.
12. Processing forms submitted via the practice website.

Person Specification

Qualifications

• Educated to GCSE level or equivalent.
• GCSE Mathematics & English (C or above).
• NVQ Level 2 in Health and Social Care.

Experience

• Experience of working with the general public.
• Experience of administrative duties.
• Experience of working in a health care setting.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.