Office Admin Assistant

Cambridge County Council; Cambridgeshire and Peterborough; On-site; GBP 40,000 - 60,000; Part time

Job description

We are looking to appoint a temporary part-time member of staff to our friendly Office Team. The role is available immediately, with the contract running through to 31st March 2026, and the job description includes general office duties, including attendance monitoring and managing communications with parents.

The successful applicant will have previous experience of working in a busy office and preferably have knowledge or experience of a school environment. They will need to have excellent communication and organisational skills, and knowledge and confidence using the Microsoft Office suite of applications is an essential requirement (training will be provided for our MIS system).

In addition, they will need to have a polite and professional manner, be a flexible team player and be able to use their initiative and be adaptable to new ways of working.

What will you be doing?

JOB DESCRIPTION

OFFICE ADMINISTRATIVE ASSISTANT

Cottenham Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.

MAIN PURPOSE OF THE JOB

1. To work as part of the administrative team to support the collection, storage and retrieval of pupil information to ensure the legal requirements are met, parents are informed and the required management information is available to the school.
2. To provide an effective administrative service within the school.
3. To ensure absolute confidentiality in all areas of the school.

ACCOUNTABLE TO: OFFICE MANAGER

AREAS OF RESPONSIBILITY

1. Assist the Office Manager to maintain and operate efficient administrative and support systems in accordance with approved criteria and resources to meet the needs of the school.
2. Maintain a bright, welcoming and well-ordered office environment to provide assistance for staff and pupils by resolving or redirecting queries and giving advice where appropriate.
3. Ensure all staff complete AM registers correctly.
4. Complete daily safeguarding checks to ensure all absent pupils are accounted for and update Bromcom.
5. Input into and operate Bromcom for recording, storing, retrieving and analysing information on pupil data, maintaining pupil records and producing the required reports.
6. Ensure the effective reception of all parents & visitors and telephone & email enquiries to the school to promote the positive objectives of the school.
7. Ensure the visitors' book is maintained.
8. To work collaboratively with all staff to promote the objectives of the school.
9. Ensuring that the diary on the school website is up to date at all times.
10. Generate correspondence and reports of a routine nature.
11. Sort and distribute post.
12. Maintain effective and relevant filing systems.
13. Co-ordinate parent communications (via Bromcom).
14. Create welcome packs for new parents.
15. Respond, file, distribute or escalate all the emails through the [e-mail] email address.
16. Distribution of milk to all the relevant classrooms and manage relationship with Cool Milk.
17. Responsible for dietary requirements overview (updating class sheets, issuing of wristbands, checking Bromcom updated and up-to-date information shared with the kitchen).
18. Process Absence Request Forms. Inform Office Manager of any Penalty Notices that need to be requested.
19. Update reception photo boards, when needed.
20. Administer First Aid.
21. Undertake any other relevant duties relevant to the post as designated by the Office Manager, including special projects.

About you

All information and application form available on the website: https://www.cottenhamprimary.co.uk/web/vacancies_at_cottenham/655749.

For more information or to chat about this opportunity please contact Andrea May, Ast School Business Manager, email: [e-mail]. Tel. [phone].

The interview date is 30 April 2025.

About us

Cambridgeshire is a great place to work and live with a diverse population, an urban centre in Cambridge, historic Isle of Ely, Huntingdon and St Ives as well as more rural landscapes.

Our four values are central to our culture, driving everything we do.

We are proud to serve the diverse communities of Cambridgeshire and want our workforce to be reflective of this diversity, which we firmly believe benefits our colleagues, the organisation and our communities. If you don't meet every single requirement in the job role but think this could be you, please don't be put off. We are committed to building a workplace that is compassionate and inclusive as well as diverse, so if you think you could be a good candidate for this role please consider applying and speak to the recruiting manager if you have any questions.

Our Equality, Diversity and Inclusion Strategy, along with our employee network 'IDEAL' and self-organised peer support groups help us to foster an inclusive, supportive and safe working environment where people feel valued, respected, and empowered.

We are proud to be a Disability Confident Employer. We fully support providing reasonable adjustments throughout our recruitment process, as well as when you join us, and we encourage candidates to contact the Hiring Manager, whose details can be found in the advert, to discuss any adjustment needs.

Visit our jobs and careers section to find out more about our wide range of learning and development opportunities; apprenticeships; our wellbeing package; staff benefits; our commitment to equality, diversity and Inclusion.

https://www.cambridgeshire.gov.uk/council/jobs-and-careers