Neurodevelopmental Pathway Administration Coordinator

Are you looking for an administration role just a 5-minute walk away from the beach?

Does supporting a vital team within our Child and Adolescent Mental Health service sound good to you?

If so, we'd love to hear from you!

We're looking for a Team Administration Coordinator to join our CAMHS Neurodevelopmental Pathway at the Aldrington Centre, Hove.

This position would suit an experienced secretary/administrator who is looking for a challenging and rewarding career move into an interesting and varied role.

The successful candidate will provide excellent administration and secretarial support to our team of clinicians. You will be responsible for supervising the admin team and ensuring work is coordinated effectively.

Main duties of the job

Your role will be to provide excellent administration/secretarial support to the team, including but not limited to:

• Management of admin staff
• Act as a central secretarial and admin contact point for the admin team
• Coordination of workload, maintaining an overview of the admin function and workflow.
• Inputting data onto electronic patient records/opening & closing referrals
• Working closely with the Neurodevelopmental Pathway Manager
• Running data as requested
• Arrangements of meetings and administration/minute taking
• Managing rosters for the team
• Assisting with the induction of new staff
• Typing of correspondence as requested by clinicians
• Collating data and reporting i.e. spreadsheet, Graphs etc. and workflow within the team
• Oversee referral process and procedures

Good communication skills are essential together with the ability to deal sensitively with people who may be distressed at times.

About us

This is a rewarding and varied job with plenty of responsibility and is an excellent opportunity to develop your skills. In return for your hard work and dedication we can offer you the opportunity to work within a friendly and supportive team.

As a mental health trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

Job responsibilities

This exciting position is for 37.5 hours per week and is a busy role with a varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and utilising initiative.

See attached Job Description and Person Specification for full details.

Person Specification

Qualifications

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of generating own correspondence
• Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.