Midwifery Administrative Assistant

Western Collegiate Club Hockey Association; Chester; On-site; GBP 25,000; Full time

Job description

Job Summary

Working Full Time: 37.5 Hours Per Week

Are you passionate about quality? Do you work well in a team? Are you seeking your next challenge?

At The Countess of Chester, we are committed to providing excellence for our service users in everything we do.

An exciting opportunity has arisen for a self-motivated and enthusiastic individual to join our existing maternity education and development team. The post-holder will undertake effective forward planning to ensure that the administrative needs of the service are met and will carry out a range of effective administration processes to support the delivery of high-quality patient care. Support and development opportunities will be provided to support career development.

Applicants will need to be able to communicate effectively and work well within the multidisciplinary team. They must be computer literate in Microsoft Word, Excel and electronic mail with excellent accuracy in data input. Applicants must have the ability to multitask, manage and prioritise their own workload and to be flexible in order to meet the needs of the service.

Previous applicants need not apply

Main duties of the job

• Maintaining ESR and maternity mandatory training database.
• Liaise with maternity staff to ensure training is completed in accordance with mandatory time frames.
• To provide data to the management team on maternity staff compliance and escalate to line managers any failure by staff to comply with mandatory training timeframes.
• Co-ordinate all aspects of meetings and mandatory study days. This will include, seeking staff availability, booking rooms, distribution of draft agendas, accurate minute taking. Co-ordinate meetings via Virtual Meeting Technology (Microsoft Teams) send invites, recording of meeting and sharing of documents.
• Provide an efficient system to ensure all necessary papers and documents are available for meetings and reminders highlighted.
• Support the management team in scheduling the elective caesarean section and Induction of Labour lists.
• Providing administration support to the matrons, ward managers and practice development midwife.

About Us

The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:

• The Countess of Chester Hospital: providing 438 general and acute beds
• Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility
• Tarporley War Memorial Hospital: a base for community services which serve the local rural population.

The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.

The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.

Date posted: 16 April 2025

Pay scheme: Agenda for change

Band: Band 2

Salary: £24,169 a year pa

Contract: Permanent

Working pattern: Full-time

Reference number: 210-2025-263

Job locations: Countess of Chester Hospital, Liverpool Road, Chester, CH2 1UL

Job Description

Job responsibilities

See Job Description For Further Details.

Recruitment selection processes are based on competence (see Person specification) and values.

Please note applicants will be required to pay for their DBS check. Costs will be deducted from their salary over the first three months of employment.

You are encouraged to enrol for the DBS Update Service. A small annual fee of £16 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.

Good luck with your application.

Person Specification

Experience

Essential

• Computer literacy with a working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook
• Previous experience of working within a similar environment
• Experience of both setting up and maintaining electronic filing/administrative systems and diaries.

Desirable

• Experience of various NHS developed systems and procedures.

Qualifications

Essential

• Maths & English GCSE grade C or above (or equivalent)

Desirable

• NVQ/ECDL

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Employer details

Employer name: Countess of Chester Hospital NHS Foundation Trust

Address: Countess of Chester Hospital, Liverpool Road, Chester, CH2 1UL

Employer's website: https://www.coch.nhs.uk/working-with-us.aspx