Meeting Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About the role:

We are looking for a Meeting Planner to join one of our global client dedicated teams at Apple!

You will be an integral member of this global client dedicated team, who are passionate about events no matter the format - virtual, hybrid or in person. You strive to exceed customer expectations and are not afraid to question and bring new ideas and energies to the table.

You will be responsible for the execution of end-to-end meetings and events to include creative concept proposals, sourcing, negotiating, contracting, planning, attendee management, onsite execution, and reconciliation. These meetings and events are complex in nature and require high touch and outstanding customer service.

You thrive on juggling multiple projects, meeting and exceeding deadlines, good budget management and enjoy attending onsite to ensure it meets all delivery expectations.

As a Meeting Planner, you will:

• Act as the primary point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach.
• Ensure the attendee journey is seamless, compliant, and successful.
• Negotiate vendor contracts and mitigate financial risk.
• Facilitate the creative direction and overall development timeline of program websites, proofread, present and gain client approval.
• Negotiate and purchase ancillary contracts such as ground transportation, entertainment, and décor elements via preferred supplier partners.
• Monitor supplier service levels. Address and resolve service issues directly with supplier in a professional manner.
• Devise on-site program operations staff recommendations based on specific role and responsibility, scope of program and continuity with respective Client.
• Manage all reporting documentation required within the appropriate meeting technology platform.

You're good at:

• End to end event delivery and event registration expertise in the UK and Overseas.
• Leading a project with your stakeholders. You can own the room and convey confidence in your project planning, knowledge of venues / destinations and suppliers and also bring new ideas to the table.
• Communicating with a calm, positive and collaborative approach.
• Problem-solving, thinking with an analytical mindset and have the ability to troubleshoot under pressure.
• Proficiency in Microsoft Office.
• Flexible and proactive approach to work, able to juggle multiple priorities and projects with resilience under pressure along with the ability to adapt to change.

You might also have:

• Cvent experience or other event technology platforms.

You should know:

• This is a hybrid role that requires a minimum of 2 days a week in the Apple office – Battersea, London.
• Our standard working hours are 9.00 - 17.30 with an hour break.
• You must have the right to work in the UK.
• You must have the ability and want to travel in the UK and Overseas.

How to apply:

Click apply now to be considered.

THE PERKS

Flexible Working: We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow: Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice: We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move: The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there's always room to move.

We've got you covered: Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it: It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.