Medical Secretary/PA

Job Summary

To provide a full and comprehensive medical secretarial and personal assistant role for the Community Mental Health Medical and Psychology teams within Bolton Division, to manage and coordinate a team of medical administrators and administrators, ensuring the most efficient and effective use of resources.

The post holder will have line management and supervisory responsibility for the medical administrators / administrators and support staff.

You will be responsible for the coordination of the validation of all reports coming into the service in regard to data quality and data completeness. You will be responsible for the assurance of meeting all local and national targets.

You will be well organized and experienced with knowledge of medical terminology. You will ensure all consultants and clinicians within your area of responsibility are organized and equipped to fulfill their responsibilities. Appropriate electronic systems will be maintained, along with coordinating their clinical activities.

Main duties of the job

1. Undertake audio and clerical duties for your consultants, including minute taking as required, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.
2. Provide first point of contact for written and telephone enquiries on behalf of your consultant, using judgement to establish validity and priority of the contact.
3. Administrative support on behalf of the medical staffing team.
4. Personal Assistant support for the Psychology Lead.
5. Administrative support to the team(s) within your area.
6. To robustly line manage and appraise your administration and support staff.
7. To adhere to policies and procedures in line with managing of staff members.

About Us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Date posted: 05 March 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £26,530 to £29,114 a year per annum

Contract: Permanent

Working pattern: Full-time, Flexible working

Reference number: 437-7014392

Job locations: Barnett House, Weston Street, Bolton, BL3 2RR

Job Description

Job responsibilities

Staff Benefits

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts
• FuelGenie Fuel Cards (for applicable roles)

Person Specification

Interview Essential

• Experience of working with groups and individuals from all backgrounds, across all disciplines in a variety of roles and settings.

Working for Consultants Essential

• Experience in planning and organisation.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Greater Manchester Mental Health NHSFT

Address: Barnett House, Weston Street, Bolton, BL3 2RR

Employer's website: https://www.gmmh.nhs.uk/