Medical Secretary - Obstetrics & Gynaecology Maternity Cover

Portsmouth Hospitals University NHS Trust; Portsmouth; On-site; GBP 19,000 - 21,000

Job description

Job Summary

We have an exciting opportunity for an experienced medical secretary to work within the Obstetrics & Gynaecology Secretarial team. The team currently provides secretarial and administrative support for 26 Consultants.

Main duties of the job

Tasks will include audio typing, uploading of clinical documents, typing of letters on behalf of the Consultants, general secretarial duties as well as assisting in the Consultants workload. The secretarial team also have a high volume of telephone calls from patients regarding their appointments or requesting information. There will be a need to take minutes of meetings.

About Us

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.

Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs.

Date posted

14 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£19,256 to £20,539 a year

Contract

Fixed term

Duration

8 months

Working pattern

Part-time

Reference number

REF1360S

Job locations

Queen Alexandra Hospital

Southwick Hill

PO6 3LY

Job Description

Job responsibilities

This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System

Organisations Within Scope Are As Follows:

• Hampshire and Isle of Wight Integrated Care Board
• Southern Health Foundation Trust
• Portsmouth Hospitals University NHS Trust
• University Hospital Southampton
• Solent NHS Trust
• South Central Ambulance Service
• Isle of Wight NHS Trust
• Hampshire Hospitals

Band 3: Salary £19,256 - £20,539 per annum

Part time: 30 hours per week

Position type: Temporary/secondment until December 2025

Key Responsibilities:

You must be able to communicate effectively and have strong interpersonal skills to deal with all levels of hierarchies and disciplines.

• The jobholder will provide support to consultants, junior medical staff and/or a department as a member of the team supporting the consultants and/or the department.
• Assists in the organisation of the consultants workload.
• Communicates appointment and admission related information to patients/carers.
• Supporting with the administration for medical students from Portsmouth and Southampton when they are with the department.
• Patient/client care by providing information about the patient pathway, re-directing as necessary to the appropriate department.
• Answering telephones with excellent communication skills and in a timely manner.
• Planning and organising own time within standard operating procedures.
• Routine duties, data entry and other tasks delegated by management.
• Regular requirement to type reports and create presentations using software.
• Taking and transcribing of minutes of departmental and consultant meetings.
• Maintenance of accessible and accurate electronic data storage for the department/consultant.
• Audits as required for own work; or securing information or databases on behalf of a consultant under close supervision.
• Ensuring results that have been requested by Consultants are fed back to them in a timely manner.
• Using NHS specific software ie PAS.
• Cross working with the Paediatric Secretaries when required.
• Working with the Business & Governance Support Manager where required.

Person Specification

Qualifications Essential

• GCSE English, Grade 5 or above.

Experience Essential

• Everyday experience with Microsoft Office and similar databases.
• Knowledge of medical terminology.
• Knowledge of NHS specific software.

Skills and Knowledge Essential

• Good communication Skills both written and oral.
• Ability to use a personal computer with knowledge of word processing, and Windows applications.
• Working knowledge of clerical and financial procedures.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database and presentation software.
• Ability to understand and work with financial, administrative and personnel processes and practices.
• Strong customer service skills.
• Knowledge of NHS specific software and applications.
• Ability to work on own initiative to ensure daily tasks are completed.

Personal Attributes Essential

• Has strong interpersonal skills.
• Has strong administration skills.
• Is an effective communicator both orally and on paper.
• Has skill in working with cross-functional teams.
• Has well-developed influencing skills across hierarchies and disciplines.
• Has the ability to act and ensure delivery.
• Is responsive and flexible.
• Works well as part of a team.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details
Employer name

Portsmouth Hospitals University NHS Trust

Address

Queen Alexandra Hospital

Southwick Hill

PO6 3LY

Employer's website

https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)