Medical Secretary - Breast General Surgery

NHS; York; On-site; GBP 25,000 - 35,000; Full time

Job description

Medical Secretary - Breast General Surgery

York and Scarborough Teaching Hospitals NHS Foundation Trust

We are looking for a motivated and proactive individual to join the General Surgery Breast secretarial team at York Teaching Hospital.

This post is perfect for applicants with a background in administration, looking to step up into a senior secretarial role, within a fast-paced, cutting-edge clinical service. We welcome applicants from all backgrounds, and are committed to providing the training and support required to make the right candidate a success and integrate into our team.

The role is varied and involves taking a lead in providing comprehensive secretarial/PA support to our consultants in General Surgery and their teams. The role of medical secretary also requires excellent communication, engaging with our patients and assisting with their queries and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.

Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience. Knowledge of medical vocabulary is an advantage, although not essential.

Main duties of the job

The main duties will include:

• Typing of clinic and discharge letters
• Consultant diary management
• Maintaining patient information and clinical systems
• Dealing with correspondence from patients and GPs
• Ensuring referral to treatment and cancer tracking targets are met
• Typing of multi-disciplinary team meeting notes

In return we can offer you:

• A supportive & friendly working environment
• Active encouragement to learn and develop within your role
• Dedicated career pathways and great opportunities for continuing professional development
• Commitment to, and support for, your wellbeing

About us

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully.
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a provider

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Person Specification

Qualifications

• GCSE English Language, Grade C or above (or equivalent)

Experience

• Minimum 2 years secretarial/administrative experience
• Experience of using a variety of IT applications, including Microsoft Office
• Experience of working in a customer focused environment
• Experience of staff supervision
• NHS Experience

Skills

• Ability to get on well with members of a team
• Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption
• Excellent organisational skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust