Medical Secretary- Breast Department

Doncaster & Bassetlaw Teaching Hospitals NHS FT

The division of Surgery and Cancer would like to invite applicants for a Band 3 post to join the Medical Secretary team within Breast Department at Doncaster Royal Infirmary.

There is one position available for 22.5 hours, the post is to support Consultant surgeons.

They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They will need to be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances.

Experience in using the PTL (Patient Tracker List) to manage patient's pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable.

You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public.

Main duties of the job

The post holder will support named clinicians and support their colleagues to provide an efficient support to all members of the clinical teams.

They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They will need to be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances.

Experience in using the PTL (Patient Tracker List) to manage patients pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable.

You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public.

We are a very busy and friendly team and are now looking to engage an experienced Medical Secretary with excellent typing and interpersonal skills to take on this very busy and varied post. The successful applicant will become an integral part of an efficient team providing an excellent secretarial and support service. The post will be based at Doncaster Royal Infirmary, but may be required to work at Bassetlaw Hospital if service needs arise.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Person Specification

Knowledge and Experience

• Previous experience working in a clerical/administrative role
• Knowledge of medical terminology
• Demonstrable working knowledge of Microsoft packages including Word
• Customer care experience
• Ability to work to and promote Standard Operating producers / performance targets
• Experience of working within a busy/demanding environment e.g. multi-disciplinary team
• Fully conversant with all waiting list functions on PAS and the ability to action these independently
• Thorough knowledge of healthcare system and processes
• Understanding of Primary Care, GP and community services
• Knowledge of Referral to Treatment Patient Access policies and procedures
• Understanding of patient priorities and targets in relation to appointments and waiting times, specifically referral to treatment

Qualifications/Training

• Minimum of 3 GCSE's including English and Maths at Grade C or above or suitable equivalent qualification or experience
• Business Administration Level II Apprenticeship
• ECDL or equivalent / demonstrable experience

Personal Attributes & Skills

• Ability to assimilate new practices and knowledge
• Ability to deal calmly and diplomatically with a range of personalities and situations
• Proactive, self-motivated and with a positive approach to work
• Flexible and adaptable, able to take direction and instruction from others
• Team Player with a professional approach to work and colleagues; able to develop good working relationships
• Demonstrates Trusts values and behaviours
• Commitment to Continuing Personal & Professional Development
• Trustworthy, punctual and reliable
• Awareness of Trust policies and protocols

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

£24,625 to £25,674 a year Pro Rata Per Annum