Medical Secretary, Band 3 - Oncology

Job summary

Medical Secretary, Band 3 (37.5 hours a week)

An exciting opportunity has arisen for an additional Full Time B3 Medical Secretary to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital. Working hours are over 5 days per week, Monday to Friday.

This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.

'previous applicants need not apply'

Main duties of the job

You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.

As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.

You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries.

About us

Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medical oncologists, staff grades and advanced nurse practitioners.

We welcome our new members of the team with full training and support.

Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service.

An annual personal development review to support your career aspirations, Occupational health services and support.

Automatic membership of the NHS Pension Scheme.

Job description

Job responsibilities

1. Use of voice recognition software to transcribe and proofread dictated letters.
2. Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the secretary supervisor.
3. Typing detailed medical reports for legal use when necessary.
4. Take and transcribe minutes as appropriate.
5. Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.
6. Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
7. Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc.
8. Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses.

Person Specification

Qualifications

Essential

• Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
• Typing Qualification or demonstrable experience (min 40 wpm).

Skills

Essential

• Good command and understanding of English, punctuation and grammar.
• Good communication and social skills.
• Motivated and innovative.
• Computer literate in MS Word, Excel, PowerPoint, Outlook/Diary management.
• Accuracy and attention to detail.

Experience

Essential

• Appropriate experience in a hospital or office environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Cheltenham General Hospital
Keynsham Road
Cheltenham
GL53 7AN

Employer's website