Medical Secretary

An opportunity has become available within our supportive Obstetrics & Gynaecology secretarial team as a result of a retirement. We are looking for a motivated and proactive individual to join the existing secretarial team, based at York Teaching Hospital.

This post is perfect for applicants with a strong background in administration, looking to step up into a Band 4 secretarial role.

We are committed to providing the training and support required to make the right candidate a success and integrate into our team.

The successful applicant would have their own consultant(s) to support, which will include typing patient letters, minuting meetings, organising diaries, general administration and being their ‘go to’ person.

This role is busy, varied and requires a logical, methodical way of working.

The role of medical secretary also requires excellent communication skills, engaging with our patients and assisting with their queries and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.

Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience.

Knowledge of medical vocabulary is an advantage, although not essential.

1. Managing consultant diaries, arranging meetings, typing of clinic letters.
2. Oversight of consultant leave and subsequent clinic changes.
3. Be aware of patient situations/pathways in relation to admissions/treatments, and ensure these comply with current Trust and Government referral to treatment waiting time targets.
4. Have a clear overview of and monitor worklists, waiting lists and RTT pathways.
5. Use own initiative and judgement to prioritise and escalate patient care where necessary.
6. Ensure efficient secretarial service is maintained in the absence of colleagues.
7. Assist management in the recruitment, selection and induction of Assistant Medical Secretaries/administrative staff.

Our benefits

We offer a range of benefits to support our staff including:

1. Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
2. 27 days holiday rising to 33 days (depending on NHS Trust service).
3. A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
4. A variety of different types of paid and unpaid leave covering emergency and planned leave.
5. Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme.
6. NHS Car Lease scheme and Cycle to Work scheme.
7. An extensive range of learning and development opportunities.
8. Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers.

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

For further details / informal visits contact: Name: Masud Chowdhury Job title: Service Manager Email address: masud.chowdhury@nhs.net Telephone number: 07917514276