Medical Secretary

Essex Partnership University NHS Foundation Trust

Specialist Services have an exciting opportunity for a full time medical secretary to support the Forensic team.

Working 37.5 hours per week Monday to Friday.

We are looking for an enthusiastic and motivated person who is flexible and has excellent secretarial and communication skills. You must have the ability to work unsupervised and under pressure and be able to deal sympathetically with patients and relatives of people with mental health problems.

To provide a vital link for staff, patients, relatives and outside agencies as required.

Main duties of the job

Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team. Previous medical secretarial experience in a NHS setting with clinical systems knowledge is desirable. Audio typing skills and experience in a similar role would be highly beneficial.

About us

EPUT are looking for motivated staff who share our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including:

• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment.

Job responsibilities

To provide a range of administrative, referral management and medical secretarial support to the WECPS. To receive, co-ordinate and manage GP and Specialist referrals (manual and electronic) for review by clinicians ensuring that waiting time targets are met.

Be responsible for achieving waiting targets for the WECPS referrals and manage clinic information systems using software packages as appropriate to ensure that referrals to the service are managed consistently and proactively.

Person Specification

Education / Qualification

• GCSE Mathematics
• NVQ Level 3 (Business Admin) or Previous Experience in Secretarial/PA role
• AMSPAR Qualification

Knowledge

• Advanced IT Skills in Microsoft (Word, Excel, Outlook)
• Knowledge of a full range of secretarial and administration procedures
• Knowledge of Trust IT and/or Electronic Patient Records

Additional Qualities

• Ability to travel independently across sites

Skills / Experience

• Experience of working within a Team environment
• Previous secretarial / PA experience
• Typing speeds of 60+ WPM
• Previous experience of working in the NHS
• Experience of working in mental health settings

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Essex Partnership University NHS Foundation Trust

£26,530 to £29,114 a year, pro rata for part time.