Medical Secretary

NHS; Rugeley; Hybrid; GBP 26,000 - 30,000; Part time

Job description

Job summary

An exciting opportunity has arisen for a Medical Secretary to join the Children and Young Peoples Autism Service.

We are a very busy and friendly team and are looking to engage an experienced Medical Secretary with sound secretarial and excellent typing and interpersonal skills to take on this busy and varied post.

This role will provide a confidential and efficient secretarial and administrative support to the CYPAS Consultant Psychiatrist.

In the role you will be required to work on your own initiative and demonstrate a willingness to help others and be a key member of the team. You will be expected to be able to prioritise work and meet deadlines in order to fulfil the requirements of the post, liaising with relevant others in order to provide a high quality and seamless service.

Excellent interpersonal and communication skills are essential with an ability to deal with highly sensitive and challenging situations.

You will work pro-actively using your own initiative, developing a sound understanding of the CYP Autism Service and current practices to manage workload and ensure information is communicated appropriately and enquiries are directed correctly.

Main duties of the job

• We are hiring an experienced Medical Secretary to join our team. They will provide comprehensive secretarial support and organisation for our Consultant Psychiatrist.
• Ensuring communication is efficient and responsive, dealing with queries and day to day issues.
• Deal with non-clinical queries from patients, their carers, general practitioners, members of the admin & clerical team and other internal and external services.
• To ensure that letters are processed within a timely manner, at times patient letters will contain complex and sensitive information which could be found to cause emotion or distress, this is due to the nature of the pathways within the service.
• Liaise with patient records staff, clinical colleagues, other admin teams and other organisations to ensure all clinical notes, referral letters and end of care letters are completed.
• Other activities and support that may be required by the service; appointment booking etc.
• To establish and maintain strong communication links with the clinical team.

About us

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by:

• Supporting your career development and progression.
• Excellent NHS Pension scheme.
• Generous maternity, paternity and adoption leave.
• Options for flexible working.
• Up to 27 days annual leave (increasing with service up to 33 days).
• Extensive Health and Wellbeing support and resources.
• If you work in our community teams, we pay for your time travelling between patients.
• Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate.
• Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates.
• Salary sacrifice bikes up to £2k.
• Free car parking at all trust sites.
• Free flu vaccinations every year.
• Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met).

We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.

Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.

We may be required to close this vacancy early if we receive a high volume of applications.

Date posted: 14 April 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £26,530 to £29,114 a year per annum

Contract: Permanent

Working pattern: Part-time, Flexible working, Home or remote working

Reference number: 301-BK-25-7035406

Job locations:

Anglesey House

Wheelhouse Road

Rugeley

WS15 1UL

Job responsibilities

To learn more about this role please see the attached job description and job specification. For further information please see contact details below.

Person Specification

Qualifications Essential:

• NVQ 3 in Business Admin or equivalent level of experience.
• Possess a recognised typing qualification (RSA III or equivalent) or can display work processing skills to an equivalent level.

Desirable:

• Further education in business, personnel or finance.

Experience Essential:

• Relevant secretarial experience at Team Secretary / Personal Assistant level.
• Secretarial / administration experience.
• Experience of dealing with sensitive / distressing issues.
• Experience of producing documents, reports etc to a high standard from hand written and audio transcription.
• Experience of data input.

Desirable:

• Previous secretarial experience within Autism / CAMHS.
• Experience and understanding of medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Midlands Partnership NHS Foundation Trust

Address:

Anglesey House

Wheelhouse Road

Rugeley

WS15 1UL

Employer's website: https://www.mpft.nhs.uk